• Open your Internet Browser.
• Enter the following in your address bar: http://www.paymentnet.com.
• Enter your Organization ID, User ID, and Pass Phrase.
• Press [Enter] or click "Log in Now".
• On the left side of the Welcome Screen, select PaymentNet.

The menu drop-down list (see below) navigates throughout all PaymentNet pages. When you initially open PaymentNet, the menu drop-down list defaults to “Transaction”. Click on the menu to see all Transaction List page.

View Transactions

The Transaction List screen enables you to review or approve transactions that have posted. The transaction information shown includes general transaction data, as well as account code information.

Note All transactions on this screen have not been downloaded into the General Ledger. Once that has been done, transactions cannot be edited, although they can still be viewed or used for reporting.

Transaction Detail Screen

To view the detail an individual transaction, click on the blue text of any transaction.

You may assign accounting codes to each transaction, split transaction to multiple accounting codes, dispute transactions, and review or approve transactions from the Transaction Detail page. More on this in section 5.

Review/Approve Transactions

Using the checkboxes (which are also viewable on the Transaction List page), match transactions with receipts and click “Review.” Managers can click “Approve” and so on.

On the left side of the Welcome Screen, select Electronic Statement & Payment.

Navigate within Electronic Statement & Payment

The Menu drop-down list helps navigate through all of the Electronic Statement & Payment screens. When you initially open Electronic Statement & Payment, the Statement screen loads with the user’s current statement.

If more than one page of list items exists, the user will have the ability to jump to the next page (), the last page (), the previous page (), and the first page ().

The Query function enables you to view the transactions that meet user-specified criteria. Queries are available on the Transaction List page as well as many other pages. This feature is available to all user roles.

Create a Query
In order to create a query, click on the Create Query button.

Determine if the query is to:

• Meet All questions asked within the query.
• Meet Any questions asked within the query (meaning that a transaction only has to meet one of the criteria to appear in the query).
• Select your choice of All or Any from the drop-down box.

In the first drop-down box, select the field to query.

• In the second drop-down box, select the variable of the query:
• Is between will create a range between two dates or two amounts.
• Contains is recommended for all text field searches.
• Fill in the last box with the appropriate value.

To add additional criteria rows, click the plus button (). Click the delete () button to remove one row of criteria. Click to clear all information and begin a new query. Click to revert to your previous query. Repeat Steps 4-7 until your query is completed.

• Click .
• Your results will now display on the Transaction List page.

Save a Query

If you need to run this query often, you can now save the query by clicking on the button. You will be prompted to type in a name for the query. This saved query will then appear in the “Select a View” drop-down box.

Delete a Query

In order to delete a query, first select that query from the “Select a View” drop-down box and click . Once the information has populated on the Transaction List page, click the button.

To change your accounting code defaults in order to charge a different account code, select the charge from the Transaction screen. Then, click the charge to access the charge detail. You can now access the Accounting Codes with a drop-down list box, a free-form input text box, or a combination of the two.

If a transaction does not have a default cost center or the code is incorrect, you can modify it.

Note To assist the accurate selection of data, PaymentNet combines the accounting code description with the code. This feature helps avoid incorrect accounting code combinations.

Split Transactions

Up to 99 splits can be made on a single transaction; this helps allocate certain parts of the dollar amount to different accounting centers.

• Click on the button to begin dividing the total amount of the transaction it into multiple accounting codes.
• Select the number of splits from the drop-down list.
• To edit a particular row, click . This enables you to edit accounting codes and allocate the billing amount by either percentage or by dollar amount.

• When you are finished allocating a row, click . This will refresh the screen and enable you to edit any additional rows.
• When you have finished the entire split, click . If you would like to cancel the changes you have made, click the button.

Note For tax calculating purposes, in split transactions, the parent transaction will retain the total amount, or estimated tax amount due.

Initiate disputed transactions on-line. By choosing the appropriate reason, PaymentNet will automatically supply you with any further information fields that are required to complete the dispute.

• Select the transaction to dispute, access the detail, and click the button.

• Enter the required information and clicks . A yellow square immediately appears next to the transaction on the Transaction List screen, indicating that the dispute has been initiated (see below).

Cancel the Dispute

Click the button on the Transaction Detail screen. The yellow square indicator will be removed and the dispute will be dropped.

• Once the JPMorgan Chase Dispute department has processed all required information, the yellow square indicator next to the transaction will be replaced with a red square ( ), indicating that the transaction is currently in the dispute process.

Resolving a Dispute

Cardholders can resolve disputed transactions online with the button. This option will appear for transactions already displaying the red square indicator.

After the Mark as Resolved button is clicked, PaymentNet displays the following message:

Once the resolution has been processed, the red square indicator will automatically be removed.

Enhanced Transaction Detail

Depending on a merchant’s enhanced data capture abilities, PaymentNet can display Level I, II, and III information. If Level III information is available from the merchant, a green dollar icon appears next to the Trans ID on the Transaction List screen. By clicking on the icon, the Purchase Detail, including sales tax amounts and, if transmitted, line item details are displayed (see the graphic below).

Always keep your purchase card in a safe place and do not loan your card out. If you lose your card or have your card stolen, contact Visa immediately at 1-800-VISA-911 or for outside of the US call collect 1-801-281-5825. In addition, contact the Business Office at ext. 8867 or 7171.