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Academic Deadline Calendar

Deadline dates by Topic

2007-08

Annual Reports

Due_Date	Activity	From	To	Faculty_Handbook_Citation
June 1	Annual Activity reports and self-evaluations	All Faculty	Chair/Dean	97 (1.a.); 99 (chart)
July 15	Unit Annual reports	Chair/Dean	Provost

Annual Reviews

Due Date	Activity	From	To	Faculty_Handbook_Citation
July 13	Annual Performance review due	Chair/Dean	All Faculty	97 (1.b.)
July 13	Draft of Annual Review due	Chair/Dean	Pre-tenured Faculty	99 (chart)
July 13	Draft 3rd year post tenure reviews of faculty due	Chair/Dean	Tenured Faculty	99 (chart)
September 14	Final annual review for Pre-tenure faculty	Chair/Dean	Provost	97 (1.b.) & 99 (chart)
September 14	Final 3rd year post tenure review of faculty	Chair/Dean	Provost	97
September 28	6th year tenured reviews due (pre-tenure)	Chair/Dean	Provost	99 (chart)
February 15	Draft – 3rd year reviews	Chair/Dean	Faculty
February 25	3rd year pre-tenure review due	Chair/Dean	Provost	97 (1.e.); 99 (chart)
February 25	Pre-tenure comprehensive written statement	Chair/Dean	Provost	97 (1.e.)
February 25	Final 3rd year review due	Chair/Dean	Provost

 

Awards

Due Date	Activity	From	To	Faculty_Handbook_Citation
October 1	Faculty Excellence Award nominations due	All Employees	Office of the Provost
February 15	Regency Advancement Award applications due	Faculty	Deans
February 22	Completed Regency Advancement Awards due	Deans	Provost	113 – 115
February 22	Applications for Wang Center grant competition due	All Faculty	Wang Center
March 14	Regency Advancement Award results announced	Responsibility of Office of the Provost
March 14	Wang Center Grant results announced	Responsibility of Wang Center
May 30	Regency Advancement Award final reports due	Previous Year’s Award Recipients	Office of the Provost

 

Budget Planning

Due Date	Activity
October 9	Program Leaders meeting, 4-5 pm, Scandinavian Cultural Center
October 14-16	Summer 2008 tuition, room & meal rates approved by Board of Regents
November 1	Budget instructions and requests distributed for FY09 budget: operating budget, student wages, capital improvements and equipment (can be found at http://www.plu.edu/~fiop/budget-finance/home.html)
November 19	Tuition and fees recommendations from Budget Advisory Council to President’s Council
December 4	Program Leaders meeting, 4-5 pm, Scandinavian Cultural Center
December 21	Return the following requests to the Office of Finance and Operations: operating budget and student wage requests; capital improvement requests; equipment requests
January 4	Return operating budget, student wage, capital improvements and equipment requests to VP’s
January 12	Position control sheets and salary instructions distributed
January 25-26	FY09 tuition, room & meals rates approved by Board of Regents
February 16	Salary recommendations from VP’s to Human Resources Director
February 20	Program Leaders meeting, 4-5 pm, Scandinavian Culture Center
February 22	Return salary recommendations to VP’s (updated position control sheets including proposed changes from Deans/Directors)
March 7	Budget, equipment and capital improvements recommendations to President’s Council
April 4	Salary contracts and letters for FY08 to all employees
April 18	Contracts due to President’s Office
April 23	Program Leaders meeting, 4-5 pm, Scandinavian Cultural Center
May 2-3	FY09 budget adopted by Board of Regents

 

Educational Policies Committee:

Due Date	Activity	From	To	Faculty_Handbook_Citation
November 1	EPC proposals for Summer 2008 and Fall 2008 due	Proposer	EPC	82
April 1	EPC proposals for J-term 2009 and Spring 2009 due	Proposer	EPC	82

 

Faculty Executive Committee and Faculty Assembly Dates

Faculty Assembly Meetings: Fall semester – Xavier 201; 4:00 – 6:00 p.m. Spring Semester – Leraas Lecture Hall; 4:00-6:00 p.m. September 14, 2007 February 8, 2008 October 12, 2007 March 14, 2008 November 9, 2007 April 11, 2008 December 14, 2007 May 9, 2008
	Faculty; Assembly—Call for agenda sent out: September 1, 2007 January 28, 2008 October 1, 2007 March 3, 2008 October 29, 2007 March 31, 2008 December 3, 2007 April 28, 2008	Faculty Assembly—Items due: September 7, 2007 February 1, 2008 October 5, 2007 March 7, 2008 November 2, 2007 April 4, 2008

 

 

Faculty Teaching Evaluations

Due Date	Activity	From	To
August 24	Faculty Teaching Evaluations for Summer delivered to Administrative Computing	Office of the Provost	Administrative Computing
October 1	Evaluations for Fall semester early ending course are sent out	Office of the Provost	All Faculty
November 19	Evaluations are sent out for all courses	Office of the Provost	All Faculty
December 14	Last day for evaluations to be turned in for Fall semester (Library Circulation Desk)	Students	Office of the Provost
January 3	Evaluations are delivered to Administrative Computing	Office of the Provost	Administrative Computing
January 16	Evaluations and summaries for Fall semester are delivered	Office of the Provost	Deans
January 21	J-term evaluations are sent out	Office of the Provost	All Faculty
January 31	Last day for evaluations to be turned in for J-term (Library Circulation Desk)	Students	Office of the Provost
February 8	Evaluations are delivered to Administrative Computing	Office of the Provost	Administrative Computing
February 22	Evaluations and summaries for J-term are delivered	Office of the Provost	Deans
March 5	Evaluations for Spring semester early ending courses are sent out	Office of the Provost	All Faculty
April 28	Evaluations are sent out for all courses	Office of the Provost	All Faculty
May 24	Last day for evaluations to be turned in for Spring (Library Circulation Desk)	Students	Office of the Provost
June 2	Evaluations are delivered to Administrative Computing	Office of the Provost	Administrative Computing

 

 

Miscellaneous Dates:

Date	Activity	From	To
January 16	Dept. & School’s nomination and term of office for Administrators due	Division/School	President
August 31	Evaluations of chairs & directors shared by deans	Dean	Chairs & Directors
September 14	Evaluations of chairs & directors shared by deans	Chair/Dean	Provost
September 28	Evaluation of Chair	Dean	Provost
October 25	Faculty Scholarship Dinner	Office of the Provost
December 15	Phased Retirement requests and reductions in load for AY 2009-10 due	Faculty	Office of the Provost
February 8	Pre-tenure letter from colleagues due	Faculty	Chair/Dean
February 15	Dept., Schools, & Divisions: Evaluation of Administrators Completed	Faculty	Office of the Provost
February 15	Compensation for Chair & Directors – requests for part-time teaching funds	Chair/Dean	Office of the Provost
March 14	Results of Administrative evaluations	Office of the Provost	President’s Office

 

 

Rank and Tenure

*Faculty Handbook Citations for Rank and Tenure related matters are on pages 97 – 107.

Date	Activity	From	To
September 7	Candidate’s for tenure/promotion to associate professor submit their files	Candidates	Rank and Tenure
September 7	All PLU Faculty are sent a list of candidates for tenure and promotion to associate professor	Rank and Tenure	All Faculty
September 17	Deadline for receipt of tenure/promotion to associate professor recommendations	Off & On-campus Referees	Rank and Tenure
October 10	Rank and Tenure sends notice of deadline for nominations for promotion to professor	Rank and Tenure	Deans/Chairs
November 1	Rank and Tenure sends notice of deadline for nominations for promotion to full professor to all faculty	Rank and Tenure	All Faculty
December 3	Deadline for nominations to professor	Faculty	Rank and Tenure
December 10	Rank and Tenure receives names of referees from candidates	Candidates	Rank and Tenure
December 12	Rank and Tenure sends the list of candidates for promotion to full professor	Rank and Tenure	All Faculty
December 17	Rank and Tenure requests recommendations from off-campus referees	Rank and Tenure	Off-campus referees
February 1	Deadline for promotion file to be complete	Candidate	Rank and Tenure
February 1	Deadline for receipt of promotion recommendations for Full Professor	All Faculty	Rank and Tenure
March 30	Rank and Tenure sends notice of deadline for nominations for promotion to associate professor to all faculty	Rank and Tenure	All Faculty
April 11	Rank and Tenure reports recommendations to full professor	Rank and Tenure	President, Candidates, Deans and Chairs
April 30	Deadline for nominations for promotion to associate professor	Faculty	Rank and Tenure
May 31	Candidates for tenure/promotion to associate professor submit names and addresses of referees	Candidates	Rank and Tenure

 

Registrar’s Office

 

Monthly Activities:
May – Catalog First Proof Out and Back
June – Charting your course; Catalog Final Proof , final proof out and back; May degree posting; Equivalency Guide Prep; Review CAPP manual; Dean’s List letters and certificates for Spring; Academic Standing for Spring.

July –August graduation evaluation; AP & IB processing for fall classes; and Freshman CAPP reports started

August – August degree posting; Freshman CAPP reports; and December Graduate Evaluations

September – CAPP review manual corrections and December graduation evaluation.

October – Junior review prep

December –Pre-schedule for Summer/Fall 2008 and J-term/Spring 2009 ready for roll over

January – May Graduation evaluations; December degree posting; Dean’s List letters and certificates for Fall Semester; Academic Standing for Fall

February – January degree posting and May graduation evaluations

 

*All Activities are the Responsibility of the Registrar’s Office, unless otherwise noted.

Due Date	Activity	From	To
July 1	Registrar’s Office to complete degree posting for May 2007 graduates