Archives and Special Collections

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Curriculum Records


A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

    

A

     

Accreditation Documentation: Statistical, descriptive and evaluative materials necessary to maintain accreditation for a program, college or school with the professional association which sets the standards for that particular discipline. Materials must have been created specifically for accreditation.

Official Copy: Dean's or Academic Offices
Retention: 6 years after accreditation, or until superseded by new accreditation, whichever is longer
Disposition Method: Transfer to Archives

Agreements for Programs or Curriculum: A record of program agreements between UW offices and outside agencies. May include the following types of agreements: those that provide/obtain a learning experience for students outside the classroom, e.g., internships, clerkships, clinical practicums, traineeships, etc.; that provide/obtain reduced tuition and preference in admission for WWAMI region (Washington, Wyoming, Alaska, Montana and Idaho) students or students from participating schools in other countries.

Official Copy: Any Office Signing the Agreement
Retention: 6 years after termination of agreement
Disposition Method: Transfer to Archives for review

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C

    
Conferences, Seminars, Short Courses, Conventions, Institutes:
A record of special educational forums presented or sponsored by the UW or held in UW facilities. Includes summer institutes.

Official Copy: Any Office
Retention: 3 years after end of event
Disposition Method: Transfer to Archives for review

Course Comment Sheets: A record of the evaluative comments written by students regarding the content and presentation of a course.
NOTE: After comments are compiled by the Office of Educational Assessment, comment sheets are returned to departments.

Official Copy: Faculty/Academic Departments
Retention: 3 years after end of quarter
Disposition Method: Shred

Course Evaluation Rating Summaries: Compilations of ratings and comments from individual course evaluation forms.
NOTE: Summaries are compiled by the Office of Educational Assessment.

Official Copy: Office of Educational Assessment
Retention: 3 years after end of quarter
Disposition Method: Shred

Other Copy: Faculty/Academic Departments
Retention: 3 years after end of quarter
Disposition Method: Shred 

Course History Files: A record of the content of approved academic courses. May include course descriptions, syllabi and bibliographies, sample examinations, etc.

Official Copy: Academic Departments
Retention: until course is dropped
Disposition Method: Transfer to Archives for review

Curriculum Committee Reports: A record of curriculum changes approved during the Curriculum Committee's monthly meeting. May include information on the addition, deletion or renaming of courses or degree programs.

Official Copy: Registrar -- General Catalog and Curriculum Office
Retention: 5 years after end of quarter
Disposition Method: Transfer to Archives

Other Copy: Academic Departments
Retention: 1 year after end of quarter
Disposition Method: Recycle

Curriculum Database Printouts: Quarterly comprehensive listing of all approved courses currently offered by an academic department.

Official Copy: Registrar -- General Catalog and Curriculum Office
Retention: 3 years after end of quarter
Disposition Method: Recycle

Other Copy: Academic Departments
Retention: 1 year after end of quarter
Disposition Method: Recycle 

Curriculum Proposals -- Approved: Documentation of the planning and development of academic courses or programs which have been approved. May include Course Change Applications, New Course Applications, departmental proposals and supporting papers (course or program descriptions, faculty data, etc.).

Official Copy: Registrar -- General Catalog and Curriculum Office
Retention: 2 years after course is dropped
Disposition Method: Transfer to Archives

Other Copy: Academic Departments
Retention: 5 years after proposal approved
Disposition Method: Transfer to Archives for review

Curriculum Proposals -- Denied: Documentation of the planning and development of academic courses or programs that have not been approved. May include Course Change Applications, New Course Applications, departmental proposals and supporting papers (course or program descriptions, faculty data, etc.).

Official Copy: Registrar -- General Catalog and Curriculum Office
Retention: 2 years after end of academic year
Disposition Method: Recycle

Other Copy: Academic Departments
Retention: 1 year after proposal denied
Disposition Method: Recycle

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L

    
Lecture Series:
Provides a record of planning for lectureships. May include correspondence, notes, memoranda, copies of financial records, publicity materials, and A-V materials.

Official Copy: Any Office
Retention: 5 years after end of calendar year
Disposition Method: Transfer to Archives for review

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O

     
Outreach Programs:
Documents department or program outreach efforts to the University as well as to specific audiences outside the University community.

Official Copy: Any Office
Retention: 5 years after end of calendar year
Disposition Method: Transfer to Archives for review

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P

     
Program Evaluations:
Documents the internal evaluation of special programs/interdisciplinary centers/institutes within a specific school or college. May include comments from outside sources, students, faculty, administrators and other interested parties. 

Official Copy: Any Office
Retention: 6 years after the end of calendar year
Disposition Method: Transfer to Archives for review

Program Reviews -- Graduate: A record of 10 year cycle departmental self-evaluation and review by the Graduate School Office.

Official Copy: Graduate School Dean's Office
Retention: 10 years after end of calendar year
Disposition Method: Transfer to Archives

Other Copy: Academic Departments
Retention: 10 years after end of calendar year
Disposition Method: Transfer to Archives

Program Reviews -- Undergraduate: A record of 10 year cycle departmental self-evaluation and review by the Provost's Office for programs which offer only undergraduate degrees.

Official Copy: Provost's Office
Retention: 10 years after end of calendar year
Disposition Method: Transfer to Archives

Other Copy: Academic Departments
Retention: 10 years after end of calendar year
Disposition Method: Transfer to Archives

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