Archives and Special Collections

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Research and Grant/Contract Records


Administration Records for Grants/Contracts -- Awarded:
A record of awarded grant or contract. May include Request for Approval of Application for Grant or Contract, Proposal for Grant or Contract, award letter/notice, agreements (including supplements or amendments), Notice to Establish Account, correspondence, final equipment inventory, project/planning files, etc.

Official Copy: Office of Sponsored Programs
Retention: 6 years after final termination of grant/contract
Disposition Method: Transfer to Archives for review

Official Copy: Equipment Inventory Office -- final equipment inventory
Retention: 3 years after final disposition of equipment
Disposition Method: Recycle

Other Copy: College/School or Department
Retention: 3 years after final termination of grant/contract
Disposition Method: Shred