Disability Support Services

The DSS office hires up to 80 students per semester to take notes for those with language, learning and/or physical disabilities.  Students interested in applying for a note taker position, need to wait for an announcement to be made by their professor, expressing the need for a note taker in that particular class.  Until an announcement is made, the position is not considered open, and the DSS office will not be hiring.  Once an announcement is made, please come to the DSS office where interested parties will be hired on a first come, first served basis.  In order to maintain employment note takers must complete required paperwork, take an online certificate and respond in a timely manner to all correspondence from DSS Staff.

To Be Hired As A Note Taker

  • Complete paperwork for DSS Office (UC 300) and Student Employment Office (RAMS 112)
  • Complete the note taker training within 2 weeks of hire date. 
  • Click here to access the training.  It is important to click on the Slide Show tab and view From Beginning.
Reminder for Note Takers

Notes

Always turn in your notes promptly and log them in the log book. Respond to all correspondence from the DSS office. Electronically file your time sheet on time. If you have any questions - contact the DSS Office ASAP.

Taking Notes

  • Attend all classes and take accurate and readable notes.
  • Please use pen instead of pencil to insure better copying.
  • Be sure to include the name of the class and the date of the lecture on each set of notes.
  • If you will be unable to attend a class or cannot turn in notes in a timely manner, please make arrangements with someone in the class to take notes for you.
  • If for any reason you cannot continue taking notes or withdraw from the class, you must let the Disability Support Services (DSS) staff know immediately.
  • Consistent lack of notes or complaints from the student may result in termination of employment.
  • You must keep confidential the name of the student for whom you take notes.
  • If you have any questions or comments, please call or stop by the DSS Office, UC 300, x7206.

Turning in Notes

  • Note takers will be issued a copy card to use in campus copy machines.   If your copy card runs out of copies, please return it to the DSS office and ask to pick up another.
  • Notes should be copied immediately after class or as soon as possibly thereafter, then brought to the student’s box in the Assistive Technology section in the Library.  Failure to turn in your notes regularly may result in the termination of you employment with the DSS Office.
  • Be sure to include the name of the class and the date of the lecture on each set of notes.
  • The note taker is responsible for logging notes into the note taker logbook in the Assistive Technology section of the library every time notes are deposited in the student’s box.
  • The note taker logbook contains tabs, arranged alphabetically by student’s name.  Behind each tab is a log form for logging in for each class.  The form includes the class number and title, the student’s first name.  There are blank forms in the front of the logbook.  Help yourself if you need another.
  • Please include the date the notes were turned in and the date of the lectures included in the notes, and your initials.  If you do not fill out the log, we cannot verify your hours.  If we have questions or feedback we will notify you by phone, e-mail, or in the logbook.

Getting Paid for Your Notes

Time sheets need to be completed in Banner Web and submitted by 10:00 am on the due date.
  1. Log on to Banner Web, Click on Employee Services, Click on Time Sheet
  2. Make sure the correct department and job are selected as well as the correct pay period, and then click on Select.
  3. On this screen you will see the position, the department, the pay period, and the time and date by which you must finish entering your time for the month and submit the time sheet to be approved.  The first week of the pay period will be displayed.  Click on Enter Hours under the appropriate date.  (If you want to enter times worked for a week other than the first week of the pay period, click on next for the successive weeks.)  
  4. Enter the actual in/out times each time you come and go—you have to enter the colon and zeros after the number (e.g. 9:00).  You must enter your time in 15-minute intervals—do not round to half-hours or hours.  If you work longer than 5 hours, you should take a lunch break, so you will have four time entries, not just two.  After entering your in/out times, click save.  
  5. Click Time Sheet to go back to another date.
  6. If you would like to send a comment to your approver (usually this will be your supervisor) concerning your time entry, please click on Comments on the Time Sheet page.  
  7. Enter your time regularly. Do not wait until the deadline day to enter your times.
  8. At the end of the pay period, click on Submit for Approval.  The time sheet will now be available for your approver.  At the top of the time sheet is a heading that says “Submit by Date.”  It lets you know the deadline for submitting your time sheet for approval.  
  9. You may view your current time sheet and the time sheet from the last pay period.  
  10. Note: Do not use the back button on your browser. Use the back button provided in Banner.

You can track your hours on a paper time sheet until Banner has been activated for your job.
If the time sheet deadline occurs before your job is activated, turn your paper time sheet in to UC 300 by 9:00am on the deadline day.

Time Sheet Due Dates

  • Time sheets turned in after 10:00am on the due date will not be processed until the next pay period.
  • Banner time sheet deadline is 10:00am on the due date to submit online. Paper time sheet deadline is 9:00am to turn into the DSS office for verification and signature, then we will turn into the Payroll office by the 10:00am deadline.
  • Paychecks are picked up in the Business Office, ADMN 110

Direct Deposit

  • Direct Deposit automatically deposits your pay into your checking or savings account.  You do not need to worry about taking time to deposit your check or making special arrangements for your paycheck when you are out of town or sick.  With Direct Deposit, your pay will be available when your bank opens for business on payday.  Direct Deposit at this time is available only for the regular monthly payday.  If there is an extra check run, that pay will be in the form of a check, not Direct Deposit. For more information and to enroll for Direct Deposit, please visit the Payroll website.