Event Services
Planning An Event? Start Right Here!
Are you a faculty member, administrator or student and want to plan for a speaker, event or weekly club meeting? If so, please see the three easy steps below on how to submit your request for date, space (include estimated attendance) and meeting services.
Are you looking to host your event at Pacific Lutheran University? Please contact Conference Services to hold your event on campus.
Schedule an Event or Important Date and Publish to Calendars!
Make a Reservation in Scheduler . Reserve space and meeting resources (media, catering, etc). You'll be prompted to publish to the campus calendar. For announcements or important dates that don't need locations, choose important date. When the publish option is selected, the campus calendar and the sponsoring department's webpage will automatically be updated with the reservation. Use the Quick-Start Guide or contact Event Services for more information.
Track Status of reservations in your Scheduler account. Scheduler sends the space managers and resource departments a notice of your reservation and they will confirm availability within the original reservation. Most requests will be approved in 48-business hours.
Change or Cancel Reservations by accessing the original reservation in Scheduler and sending an email using the email funtion in the original reservation. Include details. WIthin 72 hours of your event? Call Event Services AND email as noted above to avoid costs associated with cancellations. 253-535-7450 or 253-535-7453.
Resource and Event Costs
There may be costs associated with your event. Three categories for PLU events have been identified and are described below. PLU meeting service providers have independent fees: Media Services, Dining and Culinary Services,
The "Three Tiered" Event Profile
PLU Programs
PLU programs and events are co-curricular, educational, and social programs that enhance and promote the university's academic and community environment. These programs must be sponsored by a PLU department, organization, or club. There are no facility charges for PLU programs, but support services will be charged at the campus rate.
PLU Related Programs
PLU's facilities may be used by outside organizations for their programs if there is co-sponsorship by a PLU department, organization, or club. Provided that there are no program fees (tickets sold or registration fees), no facility charges are assessed for approved co-sponsored events. If an event is co-sponsored, and the outside organization shares revenue with the PLU co-sponsoring group, there is facility rental fee charged at only 50% of the established rental rate. For approval of co-sponsored activities, please contact the Event Services Manager. Support services will be charged to the event sponsor, and liability insurance coverage may be required from the outside group that is helping to co-sponsor the event.
Non-PLU Events
All non-PLU events must be scheduled through Conferences & Events. A contractual agreement and liability insurance with the outside organization is required. Rental and service fees are charged at the established rate.