Google Apps for Education @ PLU

Email and Calendar Transitions

Getting Help

The Help Desk is ready to help you with the transition. Contact the Help Desk by email, phone, or online service request. More »

Workshops and Open Labs

Need a brief introduction to the new email and calendar programs? Need individualized help with your own email or calendar transitions? More »

Quicklinks

Email Migration Update

Over the weekend of July 31 through August 2, all PLU email accounts were created in PLU Gmail and "old" messages were migrated to the new Gmail accounts.

If you need access to PLU e-mail, login to Gmail at <http://mail.g.plu.edu> using your PLU ePass username and password.

If you use IMAP/POP clients, new PLU settings for your email clients are here.

More Transition Information

Transition Checklists

Get an overview of how you can best prepare for email and calendar transitions.

Terminology Crosswalks

Looking for a specific function and wondering what it's called in the new email or calendar? Check out the crosswalks to find the right term.


New Thunderbird IMAP or POP Client Settings

We recommend you use the web-based Gmail for full functionality and integration with other Google Tools like Calendar. However, if you choose to continue using Thunderbird, you'll need to make some key IMAP/POP settings changes before you can access your Gmail account through Thunderbird:

  • IMAP users should point to imap.gmail.com
  • POP users should point to pop.gmail.com
  • SSL encryption is required, and needs to specified as such.  The option Thunderbird calls "Use Secure Authentication" is no longer supported and should not be enabled.  
  • Usernames *in email clients only* need to contain "@plu.edu".  So instead of "myepass" you now must enter "myepass@plu.edu" as your username in Thunderbird.  Again, this is only for email clients that connect via POP or IMAP.
For detailed instructions see the quick-start:

Local Email Folder Migration Help

If you want to upload local email folders from your computer you can use the Google Email Uploader. For PLU computers you'll need to create a Service Request to have the program installed. If you're using your own computer you should be able to install it yourself. Click here for information about installing Google Email Uploader. 

Once  Google Email Uploader has been installed, you can follow the tutorial or quick-start instructions:

Contacts & Addressbook Migration Help

Your contacts and address book(s) are not automatically migrated to Gmail. You can create new contacts in Gmail by by clicking on the Contacts link on the left and then clicking the "+" in the upper left corner of the Contacts window. See also: http://mail.google.com/support/bin/answer.py?hl=en&answer=8933

To migrate your old addressbook to Gmail, you need to first export the address book and then upload it into Gmail. You will also be able to extract your Webmail address book as part of the opt-in process. After the opt-in process you can export  your Webmail address book https://newepass.plu.edu/secured/tools/get_webmail_abook.php. View tutorials and quick-starts below for more details:

Oracle Calendar Migration Help

Your Oracle Calendar data will not automatically be imported into your Google Calendar account. For most calendars, we recommend that you re-enter the data into your new Google Calendar on or after July 27. Though you can import much of your Oracle Calendar data manually into your new Google Calendar, not all data will migrate. Oracle Calendar information that does not migrate includes:

  • attendee data
  • repeating event links
  • meeting originator
  • resources (such as calendar-scheduled rooms)
  • meeting notes

To migrate your Oracle Calendar data, you need to first export the Oracle Calendar data and then upload it into Google Calendar. View quick-starts below for more details:

Google Gears Installation

Google Gears is a tool that works in conjunction with your web browser to allow web applications such as Gmail and Google Calendar to run offline. Gears needs to be installed if you want to enable the offline functions for Gmail and Google Calendar.  With this enabled, you will have access to these resources without the need of an internet connection. This works particularly well for laptops.

Many PLU computers already have Google Gears installed. If you do not have Google Gears on a PLU computer, you'll need to request installation via the Request Form. 

Detailed installation instructions are avilable at:

Google Apps for Education @ PLU, Pacific Lutheran University, Tacoma WA 98447