Please read all instructions very carefully.  Pay attention to detail.  Proposals that do not follow instructions are inevitably DELAYED. For all researchers, the application process is now ELECTRONIC.

It takes time!

The review process can take up to six weeks from start to finish. Be sure to plan ahead.

The following steps will take you through the HPRB submission process. All forms must be typed and submitted electronically.

  1. The HPRB Proposal Form is a “fillable” Word form. Note: There is NO automatic spell- or grammar-check for the text that you insert; you should compose your responses for the required fields in another document that has these functions enabled and copy/paste them into the appropriate spaces within the form only after you have thoroughly proofread the text you intend to formally submit. For explanations of various fields in the proposal form, see Proposal Form Detailed Field Descriptions. Once you think you have completed your proposal, use this Proposal Review Checklist to check that you avoided many of the common errors leading to delays in approval because further response to stipulations was required.
  2. Use the document Determining Informed Consent Procedure to decide whether you should be using the procedures and form for signed informed consent (i.e., confidentiality without anonymity) or written cover letter (i.e., anonymity of participants is protected) in your study. If possible, fit the text onto one page. Additional considerations may also apply in your study.
  3. Prepare electronic versions of all additional materials, such as outside approvals, questionnaires, advertisements, debriefing forms. Follow the labeling conventions described below.
  4. Students: Submit your electronic proposal and all relevant documentation to your faculty sponsor(s).  It will be reviewed and either (1) returned to you for revision or (2) approved for submission to HPRB. The faculty member will indicate approval by checking the appropriate box.  Be sure to also check the box that indicates your signature.
  5. Submit an electronic copy of your complete proposal (form and all attachments) to HPRB (  Please save the proposal itself as a Word (.doc or .docx) document.  You MUST use the following file naming conventions.  Proposals that are not named appropriately will be delayed.
  • Proposal form:  [last name(s)].doc (e.g., Jones.doc)
  • Informed Consent:  [last name(s)] consent.doc (e.g., Jones consent.doc)
  • Data collection instrument:  [last name(s)] instrument.doc (e.g., Jones instrument.doc)
  • Debriefing form:  [last name(s)] debriefing.doc (e.g., Jones debriefing.doc)
  • You get the idea . . .[Note: Substitute your last name(s) as the researcher(s) in place of the brackets.]