Please read all instructions very carefully.  Pay attention to detail.  Proposals that do not follow instructions WILL BE DELAYED. For all researchers, the application process is now ELECTRONIC.

It takes time!

The review process can take up to six weeks from start to finish. Be sure to plan ahead.

The following steps will take you through the HPRB submission process. All forms must be typed and submitted electronically.

  1. The HPRB Proposal Form is a “fillable” Word form. Note: There is NO automatic spell- or grammar-check for the text that you insert; you should compose your responses for the required fields in another document that has these functions enabled and copy/paste them into the appropriate spaces within the form only after you have thoroughly proofread the text you intend to formally submit. Be sure to check the box that indicates your signature.  For explanations of various fields in the proposal form, see Proposal Form Detailed Field Descriptions.
  2. Use the document Determining Informed Consent Procedure to decide whether you should be using the procedures and form for signed informed consent (i.e., confidentiality without anonymity) or written cover letter (i.e., anonymity of participants is protected) in your study. If possible, fit the text onto one page.
  3. Prepare electronic versions of all additional materials, such as outside approvals, questionnaires, advertisements, debriefing forms. Follow the labeling conventions described below.
  4. Students: Submit your electronic proposal and all relevant documentation to your faculty sponsor(s).  They will review it and either (1) return it to you for revision or (2) indicate their approval by checking the appropriate box.  Once they approve your proposal, it is ready to be submitted.
  5. Submit an electronic copy of your complete proposal (form and all attachments) to HPRB (  Please save your files as Word (.doc or .docx) or .pdf documents.  You MUST use the following file naming conventions.  Proposals that are not named appropriately will be delayed.
  • Proposal form:  [last name(s)].doc (e.g., Jones.doc)
  • Informed Consent:  [last name(s)] consent.doc (e.g., Jones consent.doc)
  • Data collection instrument:  [last name(s)] instrument.doc (e.g., Jones instrument.doc)
  • Debriefing form:  [last name(s)] debriefing.doc (e.g., Jones debriefing.doc)
  • You get the idea . . .[Note: Substitute your last name(s) as the researchers in place of the brackets.]