A. How Incident Reports May be Generated
Employees of the university have the responsibility to support the policies, rules and regulations of PLU. Students, as members of the community, have the right to address issues that may be incongruent with university policies, rules and regulations. Therefore, when a student's conduct appears to be in violation of university policies, rules or regulations, any student, staff, or faculty member may submit an Incident Report.
Rules and regulations developed by the university to maintain a safe and orderly environment may be found in the following locations: Code of Conduct, the Course Catalog, Living on Campus brochure, Housing Contract, Dining Contract, PLU Student Athlete Handbook, Student Parking Regulations brochure and the PLU Housing Guide. The print publications may be obtained from the Residential Life Office, LuteCard and Concierge Desk, Campus Safety and the Student Services Center. Additional resources are found on the respective websites of these offices. Incident Report forms are available from Student Involvement and Leadership, Residential Life, Campus Safety, or from Resident Directors in the residence halls.
B. Process for Submission of Incident Reports
- A written description of the observed misconduct should be submitted on an Incident Report form to the Student Conduct Coordinator (University Center, Room 153) within 72-hours of the incident (excluding weekends and holidays or extenuating circumstances).
- The Student Conduct Coordinator reviews the Incident Report, investigates ambiguities when they exist, and determines the type of Review Meeting most appropriate to the situation. This determination is usually based upon, but not limited to, the nature of the incident, the student's prior student conduct history, and any existing sanctions against the student.
- The Student Conduct Coordinator schedules the Incident Report for review by the appropriate Review Board or Hearing Officer.
- The Student Conduct Coordinator informs the person(s) involved that her/his name appears on an Incident Report. This is usually accomplished by sending a copy of the Incident Report through campus or US Mail, but may be accomplished by email or other means.
C. Student Acceptance of Responsibility
Students referred to the Student Conduct System have the opportunity to accept responsibility for certain policy violation(s) without further review if the following conditions are satisfied:
- The student has not previously been found responsible for violating the policy indicated.
- The Resident Director and/or Student Conduct Coordinator concur that self-determination of responsibility is appropriate.
Conduct violations that would be eligible for Student Acceptance of Responsibility include Alcohol, Noise, Visitation, Fire Safety, Behavior of Guests, Pets and Building Security. If violations other than the aforementioned are listed on the Incident Report, the incident may not be resolved by Student Acceptance of Responsibility.
Students will receive notice of the option to accept responsibility instead of notification of a review meeting. The student must respond to the Student Conduct Coordinator in writing within the timeframe indicated, typically 72-hours, to indicate which of the following two options s/he wishes to pursue:
- Accept responsibility and the sanction(s) indicated in the correspondence; or
- Request a review meeting with a Conduct Body.
If the student chooses Option 1, s/he must complete the sanction by the due date indicated on the initial correspondence. If the student chooses Option 2, the Student Conduct Coordinator will assign the incident for review with an appropriate Conduct Body.