Office of Student Rights and Responsibilities

Completing Your Sanction

Sanctions are assigned in order to assist students in understanding and accepting the consequences of personal actions and decisions, as well as to provide students opportunities to give back to the community. 

Sanctions are unique to each student, taking into consideration the nature of the violation and conduct history. 

Students who fail to complete sanctions in the given timeline will be placed on Overdue Sanction Hold, which prohibits students from registering for classes, acquiring transcripts, and grade reviews. 

Here are many of the standard sanctions you may be assigned and guidelines for completion.

Letter of Mutual Understanding

This letter is a means by which you can confirm your understanding of a policy and acknowledge your awareness of consequences for future violations.   Letters must include:

  • Name of the policy violated
  • Campus publications in which the policy can be found, including page numbers
  • Your understanding of the policy (two paragraphs minimum)
  • What is the policy?
  • Why does PLU endorse the policy?
  • What are examples of actions that would constitute a violation?
  • Summarize the expectations that the PLU community has for your future behavior and decisions (one paragraph minimum)

Letters must be submitted electronically to conduct@plu.edu.

Reflective Essay

Reflective essays are typically assigned to give students the opportunity to reflect on their decisions and actions.  In your essay, please share these reflections and explain what you have learned through the incident and conduct process.  Essays will be assigned with a specific page length requirement.  Essays must be typewritten in 12 point font, one-inch margins, single-spaced, grammatically correct, and contain proper spelling.  Essays must be submitted electronically to conduct@plu.edu.

Research Paper

Research papers will be assigned on a specific topic.   You must cite your sources.  Please include a reference page documenting all the materials you utilized.  If you interviewed someone for your paper, include the name, title, and phone number.  Papers must be typewritten in 12 point font, one-inch margins, single-spaced, grammatically correct, and contain proper spelling.  Papers must be submitted in electronically to conduct@plu.edu.

BASICS Workshop

There are multiple steps needed to complete this sanction, please start early!

  1. Pay your course fee of $75.00 at the Business Office in the Hauge Administration Building Room 110.  Cashier hours are Mon-Fri 8am-4:30pm.  You must take the Guidelines to Paying Fines and Fees document with you (included in your letter) in order for the Cashier to process the payment.
  2. Bring your receipt of payment to the front desk in the Student Involvement & Leadership Commons Office in the Anderson University Center, Suite 161.
  3. You then must attend your scheduled BASICS course, details were included in your determination letter.
  4. Complete the BASICS course, two hours are service and two hours of an educational session.  The course will take up to four hours to complete and appropriate attire must be worn for outside service.

Meeting

If you have been assigned a meeting, it will typically be with a PLU staff member.  It is your responsibility to contact the staff member to make an appointment for your meeting.  Please do not wait until the last minute to make an appointment, as it is unreasonable to expect that a staff member will be available to meet with you within 24 hours.  Ask the staff member that you are meeting with to e-mail confirmation to conduct@plu.edu.  During your meeting, please share your reflections about your decisions and actions and explain what you have learned through the incident and conduct process. 

Substance Use Assessment

This assessment is assigned when the Conduct body believes that PLU needs to hear from an outside agency about your substance use.  You are required to complete a substance use assessment (at your own expense) and comply fully with any resulting recommendations.  In order to complete this sanction successfully, you must follow these steps in order:

  1. Choose an assessment agency that is a state accredited substance treatment program (A list of local agencies were provided with the determination letter).
  2. Complete the Consent for Disclosure form (included in your mailing) and submit it to the front desk at the Student Involvement & Leadership Commons Office in the Anderson University Center, Suite 161.
  3. Schedule an appointment with your chosen assessment agency.  Please ensure enough time for step #4 for occur prior to your appointment.
  4. The Student Rights and Responsibilities Office will send a copy of your Student Rights and Responsibilities file to the assessment agency.  The assessor must have your Student Rights and Responsibilities file prior to your appointment.
  5. Meet with the assessment agency.
  6. The assessment agency must mail a copy of your resulting recommendations (if any) to Associate Director for Student Rights and Responsibilities, Student Involvement & Leadership Commons, Pacific Lutheran University, Tacoma, WA 98447.
  7. The Associate Director for Student Rights and Responsibilities will contact you to discuss your resulting recommendations (if any) and set deadlines for completion.

Restitution

PLU reserves the right to charge students whose behavior involves damage or destruction of university policy.  Restitution may also be charged when an individual's behavior requires university staff or external agencies to perform tasks above and beyond normal work responsibilities.  To pay your restitution fee, please follow these steps:

  1. Pay the specified amount at the Business Office in the Hauge Administration Building Room 110.  Cashier hours are Mon-Fri 8am-4:30pm.  You must take the Guidelines to Paying Fines and Fees document with you (included in your mailing) in order for the Cashier to process the payment.
  2. Bring your receipt of payment to the front desk at the Student Involvement & Leadership Commons Office in the University Center, Suite 161.

Community Service Project

A Conduct Body may require students to initiate and complete a supervised, quality project on campus or in the community.  Sometimes, the service project will be outlined for you and other times you will be required to develop your own project.  Use the Confirmation of Sanction document (included in your mailing) to record your service hours and to summarize the project. You must return the Confirmation of Sanction document with the service project representative’s signature to the front desk at the Student Involvement & Leadership Commons Office in the Anderson University Center, Suite 161.

Disciplinary Probation

This indicates that the student's continued enrollment at PLU is conditional for a specified period of time.  It requires the student to demonstrate that s/he can act in a manner consistent with the university standards to which s/he agreed when accepted by the university.  Students on Disciplinary Probation are not in Good Standing with respect to Student Rights and Responsibilities.  Disciplinary probation may include restrictions or obligations on the student.  If restrictions or obligations are to be included, this information will be included in written communication to the student.  Examples of restrictions include, but are not limited to, restricting participation in university activities such as athletics, living on campus, studying away, performing in recognized PLU groups, social events, and elective or appointive student offices.  Examples of obligations include, but are not limited to, informing faculty or other advisors about the Disciplinary Probation status, and requiring attendance at specified meetings, counseling sessions, or assessments at the student’s expense.  The university, in its sole discretion, will decide what restrictions apply in a given case.  Should the student fail to fulfill specified conditions, the student shall be referred for further disciplinary action.  This sanction may not be deferred.

Suspension

Suspension is the separation of the student from the university for a specified minimum period of time, with conditions imposed for the student’s reinstatement to PLU.  Suspended students are not in Good Standing with respect to Student Rights and Responsibilities and will not return to Good with respect to Student Rights and Responsibilities until they have met the conditions of their suspension (see below).  The conditions may be imposed by the Conduct Body or the Vice President for Student Life and Dean of Students, and may consist of any requirement it or s/he deem appropriate under the circumstances.  The Vice President of Student Life and Dean of Students, at his/her sole discretion, will determine whether the conditions have been met prior to reinstatement.

Restrictions associated with suspension include:

  • The student may not attend classes, use university facilities, attend university events or visit the campus except when engaged in official business approved in writing by designated Student Life staff.
  • Students suspended from the university are required to pay all university fees owed for that semester.  Refunds for tuition and/or room and meals will not be issued.
  • Parents or guardians of students who have been suspended will be notified as allowed by the Family Educational Rights and Privacy Act (FERPA).  A notice of suspension will be placed on the student’s official transcript until s/he is reinstated to Good Standing with respect to Student Rights and Responsibilities.  If a student is not reinstated to Good Standing with respect to Student Rights and Responsibilities,, or chooses not to seek reinstatement, the notice of the suspension will remain on her/his transcript for three years after the minimum period of time for the suspension has passed.

Only the Vice President for Student Life and Dean of Students or the university President may impose suspension.  The Conduct Body may recommend to the Vice President for Student Life and Dean of Students that a student be suspended. 

Suspension can be deferred when PLU, in its sole discretion, determines that circumstances in a particular case warrant it.  Only the Vice President for Student Life and Dean of Students or the university President may defer suspension.  Students on Deferred Suspension are not in Good Standing with respect to Student Rights and Responsibilities.  Deferred Suspension may include restrictions or obligations on the student.  If restrictions or obligations are to be included, this information will be included in written communication to the student.  Examples of restrictions include, but are not limited to, restricting participation in university activities such as athletics, living on campus, studying away, performing in recognized PLU groups, social events, and elective or appointive student offices.  Examples of obligations include, but are not limited to, informing faculty or other advisors about the Deferred Suspension status, and requiring attendance at specified meetings, counseling sessions, or assessments at the student’s expense.  The university, in its sole discretion, will decide what restrictions apply in a given case.  Failure to fully abide by all conditions of deferral within the time frames indicated will result in removal of deferred status and immediate implementation of the suspension.

          
Reinstatement from Suspension
 

When the minimum period of time for suspension has ended and the student has complied with the conditions of his/her reinstatement and completed sanctions accompanying the suspension (if any), s/he must submit a letter to the Vice President for Student Life and Dean of Students requesting reinstatement.  This letter must include details of how the student has used her/his time while suspended, reflect upon what s/he has learned and provide evidence that s/he has satisfied the conditions of the suspension. 

             The Vice President of Student Life and Dean of Students may take any of the following actions (without limitation) in his or her sole discretion:

  • Determine whether any conditions imposed at the time of suspension have been met, and identify next steps; 
  • Extend the suspension because the conditions for reinstatement have not been met;
  • Return the student to Good Standing with respect to Student Rights and Responsibilities and permit the student to enroll in classes, or
  • Permit the student to enroll in class, but place the student on Disciplinary Probation for a stated period of time.

Expulsion

Expulsion is the permanent and total withdrawal of the privilege of attending PLU or participating in the PLU community.  Expulsion may be recommended as a result of very serious violations or for repeated offenses.

  • Expelled students may not visit the university premises under any circumstances.
  • Students expelled from the university are required to pay all university fees owed for that semester.  Refunds for tuition and/or room and meals will not be issued.
  •  Parents of students who have been expelled will be notified as allowed by the Family Educational Rights and Privacy Act (FERPA).
  • A notice of expulsion will be placed on the student’s official transcript indefinitely.

Only the Vice President for Student Life and Dean of Students or the university President may impose expulsion.  The Conduct Body may recommend to the Vice President for Student Life and Dean of Students that a student be expelled.  This sanction may not be deferred.

Last Modified: July 26, 2013 at 10:43 PM