The following materials are considered to have no administrative, legal, fiscal or archival requirements for their retention. They may be disposed of when no longer needed for reference.

• Document Errors: Incorrect versions of documents, forms for reports that had to be regenerated in order to correct errors in typing, data entry, spelling, grammar, or format.
  
  
• Duplicate Copies: Duplicated copies of correspondence, forms, bulletins, reports, had copy printouts from a database, electronic files extracted from a mater file or database, mailing lists, and other duplicates used only for reference or informational distribution.
  
  
• Information-only Copies: Copies or extracts of documents distributed for reference or convenience, such as announcements or bulletins.
  
  
• Preliminary Drafts: Drafts of documents that represent stylistic, spelling, grammatical, or other changes.
  
  
• Published Reference Materials: Printed materials received from other PLU offices or off-campus institutions which require no action and are no needed for documentation purposes. (Note: two copies of all PLU publications are transfered to Archives for historical purposes by University Publications at time of printing.)
  
  
• Requests for Information: Routine memos or forms used to request, or respond to requests, for information.
  
  
• Routing Slips: Memos used to direct the distribution of a document.
  
  
• Transmittal Information: Memos and facsimile cover sheets which accompany a document, but do not add any substantive information to the transmitted material