Conference Planner

• Audio Services
• Media Services
• Stage Services
• Television Services

Audio Services has developed standards of excellence in the quality of equipment and in the delivery of audio-related services to the PLU community. Great effort has been made to maintain continuity in quality and service and to uphold the public image of the university. In that spirit, the following policies have been established:

• All event and room reservations must be scheduled through the Conferences and Events Office before contacting Audio Services. Scheduling for simple audio setups may be made through the Conferences and Events Office, and that information will be relayed to Audio Services. For consultation on complex setups, please contact Bob Holden, Director, Audio Services:

  Phone: (253) 535-7268
  E-mail: holdenrh@plu.edu

• All systems require a technician to be present during the event. Systems and equipment rental are subject to charges for delivery, setup, strike, supervision and operation with a minimum charge for one (1) hour.
• Clients of the university shall not be allowed to use non-Audio Services equipment or services or to contract outside equipment or services for public events, or audio projects that may impact the image of the University, without written permission and approval of Audio Services.
• Requests for services received less than 48 hours before an event may not be able to be served. Cancellations received less than 24 hours before an event will be charged at the applicable rate.

Media Services

Media Services provides audio-visual equipment and technical support such as overhead projectors, slide projectors, computer projectors, and TV/VCRs. Most equipment can be ordered through Conferences and Events, though we recommend direct consultation for more complex equipment or setups.

For larger audiences we can set up large screen projection (from 42" diagonal to 13 ft. by 17 ft. screen sizes) for video, computer, slide, or overhead presentations. For the more complex video, computer, or multi-image slide presentations we can provide technical assistance to check and test your material before the presentation. We strongly recommend that you contact us early to discuss your needs and check equipment/media compatibility to insure the success of your presentations. Our goal is to provide media equipment to help you deliver a successful presentation.

For more information contact Layne Nordgren or Patrick Seigler at:

Telephone: (253) 535-7509
Email: media@plu.edu
Home page: http://www.plu.edu/~media

Stage Services at PLU is a department designed to provide staging, rigging and lighting services for campus events. The mission of our department is to consult and provide staging services that will enhance any type of program in order to achieve maximum success. We assure high quality systems as well as professional consultation in the areas of technical direction, lighting and scenic design. If you have questions regarding your event and how Stage Services may assist you in your needs, please call the Conferences and Events Office for more information.

Lighting Systems
Olson Auditorium has an in-house lighting system to provide basic white lighting which covers the main stage area. These systems are included in the rental of the facility. For specialized lighting or portable systems for other venues, additional costs may be incurred. Several portable lighting systems with additional lighting effects are available for use upon request and consultation.

Staging Systems
Olson Auditorium also has an in-house staging system. Stage Services has a variety of portable staging to complement the fixed stages in each of our main auditoriums. Portable staging can be designed in many configurations and heights. All staging is pro-rated in accordance with the specific use and size.

Rigging Systems
Stage Services has the capability of executing a variety of rigging needs such as flying banners, scenery and special effects (balloon or confetti drops). Our professional staff has extensive training in all forms of rigging to assure maximum safety and enjoyment for your program. Since rigging is highly specialized and requires advance preparation and planning, all costs are negotiated at the time of consultation.

Special Effects
Stage Services provides a variety of special effects that will spice up any performance. We provide many standard effects as well as effects designed and built for your specific need. All design/built effects are priced by quotation only.

Technician Labor
Each performance in the auditoriums requires a minimum of two stage technicians during the setup, run and strike of the performance. Other technical staff may be required as needs are assessed. Some of the above equipment will include applicable setup costs using stage technicians at the applicable rate.

Television Services

As a graduation planner, you have an opportunity to work with our award winning in-house professional television services. We have the capability to do graduation recordings, live video display, and multiple camera shoots.

Our professional staff produces, directs, shoots, edits and duplicates all University videos. In addition, our staff is often called on by local businesses, school districts, corporations and performers to create a professional video of their event. Our staff and productions have been recognized with many industry leading awards, including CASE Awards, DeRose Hinkhouse Awards, RPRC Awards, and at the Washington State Film Festival. In addition, our staff produced the award winning Susan Westering Workout Video Series (College Power Workout and The Next Step), the highest acclaimed and best selling workout video of its kind.

If your group would like to preserve your event to use in the future for promotional activity, sale, or internal use, our services can custom match your needs with a standard or professional recording. If you have a request but do not see the item listed below, please inquire.

Sample of services offered:

Videotaping on location:

• Observation shoots with 1/2" VHS camcorder and student operator.
• Lecture/Performance events, single or multiple cameras shot on Hi8mm camcorders with operators, and if necessary, a director, audio support, and engineering staff.

The television studio has three cameras, audio, lighting and graphic capability for lectures, small group interviews, and other projects. A production crew of up to three camera operators, floor director, director, technical director, audio and tape engineer may be necessary.

Videotape editing and duplication services are also available.

For more information about our professional Television Services, please contact the Conferences and Events Office. Most events can be serviced with 30 days notice.