Selection of Event Locations
The various locations available for public programming are designed for specific purposes and have limitations on use. For a full list of event facilities click here.
Chris Knutzen and University Center Rooms: The University Center is designed for co-curricular programs and public programming. University classes are not scheduled in the University Center. Space for weekly meetings (example: every Wednesday at 4 pm) is limited to provide a balance between weekly events and one time only events.
Scandinavian Cultural Center: The Scandinavian Cultural Center is a working cultural center and museum. During the academic year, the Center's public hours are scheduled on Tuesdays & Wednesdays from 11 am to 3 pm and Sunday from 1 pm to 4 pm. Non-Cultural Center events are scheduled around public hour times.
Lagerquist Hall and Mary Baker Russell Music Center: Because of music events, recitals, classes, and touring groups, this venue has limited availability during the academic year.
Eastvold Auditorium: Because of theatre, opera, and dance programs, this venue has limited availability during the academic year.
Olson Auditorium: Because of classes, athletic competitions, and sport practices and programs, this venue has limited availability during the academic year.
Classrooms: With the exception of regular academic classes, all scheduling is reserved through Conferences & Events. As summer and weekend class opportunities expand, classroom space for events is becoming more and more limited. Larger classrooms such as Admin 101, Leraas Lecture, Ingram 100, and Xavier 201 are also used for community outreach and periodic testing (GMAT, MCAT, etc.).
Event Setup/Equipment - Tables & Chairs
The following policies apply to requesting tables and/or chairs:
At least one week's notice is required for a table/chair request. Please order tables/chairs as soon as possible. Requests are satisfied on a first come, first serve basis. You may submit an online form or turn in an event request to our office. Only warehouse tables and chairs may be used in venues other than the University Center. The University Center's inventory will not be used to support events in other venues due to 'transportation' damage and building support service requirements. Delivery of chairs/tables will not be made to off campus locations, including PLU owned houses. In the case that inventory of warehouse tables/chairs does not meet the request for an event, Conferences and Events will need to contact a rental company and applicable expenses will be charged to the sponsoring group/department. PLU tables/chairs may not be rented or borrowed for personal use.
Facility Setup
Please use these terms when requesting setups. Each dot represents a chair.
Banquet
(5' rounds seat 6-8)
(6' rounds seat 8-10)
Classroom
(18" tables)
Square or U-Shape
(6' rectangle tables)
Board
(6' rectangle tables)
Event Services - Equipment/Labor/Facility Charges
The following service areas are billed to the sponsoring group.
Campus Supervisor: For many events located outside of the University Center, campus supervisors may be required. Requests for supervision from other than a campus supervisor may be made to the Director of Conferences & Events.
Facility Setup: For setups of tables/chairs in any location outside the University Center, an applicable setup fee may be assessed to the sponsoring group.
Facility Charges: Will be assessed for some PLU Related events. All external events are charged facility rental charges at the established rate.
Stage Services: For any event that uses the stage area of Olson, Eastvold, or Lagerquist; and any use of MBR Music Center, requires stage service technicians for event setup and supervision. Stage Services will support and setup all events in the MBR Music Center, including meeting and rehearsal rooms. Stage Services staff also oversee lighting in the above areas. Equipment rental charges (if applicable) and staff labor charges may be assessed to the sponsoring group.
Television & Video Services: For all events using TV or Video Services, applicable equipment rental and technician labor will be assessed.
Multimedia Services: For all events needing sound reinforcement, an equipment rental fee is assessed. For events with mobile microphones (not on a stand) and for designated events, audio technicians are required to be present. Applicable labor charges are assessed to the sponsoring group. For media equipment rental, i.e. projectors, televisions; and technician labor (if required) applicable charges will be assessed.
Facilities Management: For instances where additional custodial services are required during or after an event, or where Facilities Management must prepare equipment/facilities/fields for use, applicable charges may be assessed.
Catering & Floral: For delivery, floral displays, and staff labor the applicable charges will be assessed.