The University Event Calendar
The university PLUcalendar is printed on the PLU home page within the "calendars" category. It is maintained by Conferences & Events, and events may be listed on the calendar by request. With all the events that occur at PLU each day, we are unable to list every event on the calendar. If you would like to make sure your event is listed, please advise our office or click the appropriate tab on the online request form.

When planning your event, it's a good idea to look at the calendar to see what other events are occurring around your proposed event. If there are numerous events scheduled at the same time as your proposed event, both audience and facility availability may be limited. If you have any questions, be sure to ask the Scheduling Coordinator.

Outdoor BBQ's
PLU has limited outdoor BBQ equipment. Therefore, if you are planning an event which involves the use of our catering services and a BBQ, please schedule as far in advance as possible. BBQ use is scheduled through Dining Services at (253) 535-7472.

Dances
Consistent with Residential Life and Student Life campus dance policy, planners must schedule their dance through Conferences & Events for any location on campus that is not a residence hall space. Adequate staffing must be made available to oversee the event and to assist with any emergency issues. Campus Safety must be notified, and the sponsoring group may be required to provide on-site Pierce County Sheriff personnel.

Damage
The sponsoring group of any event where damage to facility or equipment occurs will be held financially responsible for repair/replacement. The account for the sponsoring group will be charged the applicable rate.

Merchandising/Vendor Sales
Because PLU is a not-for-profit organization incorporated in the State of Washington, it is exempted from property tax. Therefore, PLU is not allowed to use its properties for commercial activities. Vendor sales must be connected to a fund raising activity limited to less than five days in length. Also, 51% of the profits realized from any vendor sales must go to a nonprofit organization. Violation of this regulation will jeopardize the university's property tax exemption. [WAC 458-16-165]

Event Setup/Equipment - Tables & Chairs
The following policies apply to requesting tables and/or chairs:

• At least one week's notice is required for a table/chair request. Please order tables/chairs as soon as possible. Requests are satisfied on a first come, first serve basis.
• You may submit an online form or turn in an event request to our office.
• Only warehouse tables and chairs may be used in venues other than the University Center. The University Center's inventory will not be used to support events in other venues due to 'transportation' damage and building support service requirements.
• Delivery of chairs/tables will not be made to off campus locations, including PLU owned houses.
• In the case that the inventory of warehouse tables/chairs does not meet the request for the event, the sponsor of the event should contact a rental company and arrange all billing through that company.
• The following companies offer rental service:
  • Aaberg's - 272-1136 or 272-1138
  • AA Party Rentals - 922-9898
• PLU tables/chairs may not be rented or borrowed for personal use.

Building	Room	Theater	Banquet	Classroom	Square	Board	Codes
UC	Regency	70	50	72	45		FS,P
UC	CK East	175	100	100	30
UC	CK West	175	100	100	30
UC	CK Hall	350	200	200	60		P
UC	SCC	180	160	100	30		ST,FS,P
UC	206	50	25	35	30		CB
UC	208					14	CB
UC	210	50	25	35	30
UC	212					6
UC	214					14	CB
Olson	Auditorium	3,000	700	700			ST, VP, P
Olson	Fieldhouse
MBR	Lagerquist	530					ST, P
Eastvold	Auditorium	1,100					ST
Admin	101			70			TA, HT, CB, VCR, VP, FS, OH, SP
Ingram	100			120			TA, HT, CB, VCR, VP, FS, OH, SP
Rieke	Leraas			182			TA, HT, CB, VCR, VP, FS, OH, SP
Xavier	201			110			ST, TV, VCR, FS, OH, P

Feature	Code	Feature	Code
Chair Desks	CD	VCR	VCR
Tablet Arms	TA	Video Projector	VP
Stage	ST	Fixed Screen	FS
Head Table	HT	Overhead Projector	OH
White Board	WB	Slide Projector	SP
Chalkboard	CB	Piano	P
TV	TV

The facility setups sheet has been created to demonstrate the most widely used setups and to help you visualize them. Please use these terms when requesting setups. Each dot represents a chair.

Theater

Banquet
(5' rounds seat 6-8)
(6' rounds seat 8-10)

Classroom
(18" tables)

Square or U-Shape
(6' tables)

Board
(6' tables)