Administrative Assistant - Social Sciences / Human Resource Services

Notice Date

June 27, 2008

Closing Date

Subject to immediate closure

Salary

S06; Non-exempt; $2,142-$2,358 per month, DOE + excellent benefits package

Work Schedule

FT; Monday – Friday; 7:30am – 4:30pm

General Description

Position is responsible for performing and coordinating a wide variety of administrative and secretarial duties for the Social Sciences division. Individual will also provide guidance and assistance to others within department when necessary. Position is one of two within the division working with individual departments, and reporting to the Dean. This position provides the first point of contact for all visitors to the department either in person or via the telephone. Work is performed in close relationship with constituents from across campus. Most assignments are carried out under the guidance of established university policies.

Essential Functions And Responsibilities

Type exams and other course or department related materials, correspondence, memoranda, reports, and forms from handwritten notes, typewritten copy, or dictation using word processing and/or spreadsheet software. Proofread documents for content, typographical and spelling errors. Monitor department budgets.
Perform general office duties such as answering the telephone and routing calls, greeting visitors, scheduling appointments and meetings, sorting mail, and processing invoices.
Prepare reports and maintain records and files.
Respond to inquiries and routine complaints in accordance with established policy and procedures.
Serve as lead technical resource person.
Manage computer lab and multimedia equipment.
Operate office equipment such as a PC, photocopier, facsimile, and/or calculator.
Handle confidential information.
Control office supply inventory and stored equipment supply.
Orients new and adjunct faculty to classroom procedures.
Manage syllabi archives for accreditation standards.
May supervise staff and/or supervise student workers.
Other duties as assigned.

Knowledge, Skills, and Abilities

Proficiency in word processing and/or spreadsheet software.
Keyboarding proficiency.
Effective communication and interpersonal skills.
Ability to handle multiple tasks in a high stress professional environment.
Ability to work independently, as well as in a team.

Required Qualifications

1½ years job-related work experience. Related education and/or training may substitute for some experience.
High school diploma or GED.
Finalist candidates must satisfactorily complete pre-employment background checks.

Preferred Qualifications

• Banner experience.
• Experience in Microsoft PowerPoint, Publisher and Photo Editor.

Application Procedure

Submit university application, cover letter, and resume to:

Human Resource Services
Pacific Lutheran University
Tacoma, WA 98447
PH: (253) 535-7185
Fax: (253) 535-8431
humr@plu.edu

Download the University application or to request one, please call (253) 535-7185.

Pacific Lutheran University (PLU) is a comprehensive institution with an enrollment of approximately 3600, including international students from two dozen countries. Located on the Pacific Rim in a uniquely scenic region, the university's campus is 40 miles south of Seattle in suburban Tacoma, Washington. As a "New American College," PLU accents integration between its liberal arts program and professional degrees in the arts, business, education, nursing, and physical education, and embraces its primary mission of educating students for lives of thoughtful inquiry, service, leadership, and care. PLU enjoys a healthy and progressive relationship with the Evangelical Lutheran Church in America (ELCA). The University is committed to diversity, endorses the goals of equal opportunity and affirmative action, and actively seeks applications from women and persons of color.