Notice Date
May 15, 2008
Closing Date
May 22, 2008
Salary
S05; Non-Exempt; $11.43 - $12.55 per hour, DOE + excellent benefits package
Work Schedule
PT; M-F, 9:00am – 4:00pm;
*Will have January, Spring break, and summers off
General Description
To represent the University and Music Department in a professional, courteous manner to public visitors and students -- both current and prospective, to provide receptionist/clerical services to the Music Department faculty and administrative staff members, to establish and maintain ongoing working relationships with other campus personnel in order to support the department in a wide variety of job related work assignments as supervised by the Chair of the Department of Music and administrative staff members.
Essential Functions And Responsibilities
- Answer phones, greet students and visitors.
- Act as main communication contact for music faculty, students, and staff.
- Assist students with their registration paperwork for private lessons and ensembles, and sequential music courses.
- Order and maintain office and copier supplies.
- Assist with music ticket sales including taking and filling orders and preparing pre-sales reconciliation.
- Coordinate and format printing and promotional materials (programs, posters) for about 125 events.
- Coordinate record library lending policy.
- Coordinate the instrument/locker inventory lending policy / end of the spring semester check in process.
- Coordinate music uniform lending policy / end of the Spring semester check in process / uniform cleaning.
- Maintain appointment calendars for administrative staff members and short term music classroom scheduling.
- Distribute incoming mail.
- Coordinate private lesson jury schedule at end of Spring semester.
- Execute general office duties.
- Oversee office student employees with routine tasks.
- Assume other related job duties as to be determined and assigned by supervisor.
Knowledge, Skills, and Abilities
- Ability to communicate clearly and effectively in both verbal and written form.
- Possess general office procedures skills.
- Possess knowledge of computer software: Microsoft Word, Excel, Access.
- Excellent interpersonal skills to work with all levels of campus community and public.
- Ability to organize and track multiple simultaneous projects.
- Able to lift and carry stacks of records and music scores.
- Experience working for multiple supervisors.
- Knowledge of and commitment to the musical arts.
- Proficiency in word processing/spreadsheet software.
Required Qualifications
- One year of general office experience. Education may substitute for some experience.
- High School Diploma or GED.
- Finalist candidates must satisfactorily complete pre-employment background check.
Application Procedure
Submit university application, cover letter, resume to:
Human Resource Services
Pacific Lutheran University
Tacoma, WA 98447
PH: (253) 535-7185
Fax: (253) 535-8431
humr@plu.edu
Download the University application or to request one, please call (253) 535-7185.
Pacific Lutheran University (PLU) is a comprehensive institution with
an enrollment of approximately 3600, including international students
from two dozen countries. Located on the Pacific Rim in a uniquely
scenic region, the university's campus is 40 miles south of Seattle in
suburban Tacoma, Washington. As a "New American College," PLU accents
integration between its liberal arts program and professional degrees
in the arts, business, education, nursing, and physical education, and
embraces its primary mission of educating students for lives of
thoughtful inquiry, service, leadership, and care. PLU enjoys a healthy
and progressive relationship with the Evangelical Lutheran Church in
America (ELCA). The University is committed to diversity, endorses the
goals of equal opportunity and affirmative action, and actively seeks
applications from women and persons of color.
