Information About Note Taking
The DSS office hires PLU students who registered in a specific course every semester to take notes for those with language, learning and/or physical disabilities.
Students interested in applying for a notetaker position need to wait for an announcement to be made by their professor, expressing the need for a note taker in that particular class. Until an announcement is made, the position is not considered open, and the DSS office will not be hiring.
Once an announcement is made, please apply online. In order to maintain employment, notetakers must complete the required I9 and W4 forms with Student Employment. Students also must complete an online certificate and respond in a timely manner to all correspondence from DSS Staff.
To Be Hired As A Notetaker
- Apply online
- Read this webpage carefully.
- Complete online training and submit training certificate to DSS office. Please scan and email the certificate to email@example.com. Click here to access the training. It is important to click on the Slide Show tab and view From Beginning.
- Review the On-Campus Employment Handbook, and complete I-9 and W-4 paperwork for the Student Employment Office (RAMS 112). Important note, you cannot get paid without the I-9. These forms may be downloaded from the Student Employment webpage but must be returned in person to the Student Employment Office.
- Students will receive an email from DSS regarding their log-in credentials for Accessible Learning, the online database where notes will be submitted.
Reminder for Notetakers
Always turn in your notes promptly. Respond to all correspondence from the DSS office. Electronically file your time sheet on time. If you have any questions – contact the DSS Office ASAP.
- Attend all classes and take accurate and readable notes.
- Please consider using pen instead of pencil to ensure better scan quality. If you prefer to use pencil, please ensure the legibility of your scanned notes before uploading them. If your professor allows the use of laptops in class, typed notes are also encouraged.
- Include the name of the class and the date of the lecture and a running page count on each page of notes.
- If you will be unable to attend a class or cannot turn in notes in a timely manner, please make arrangements with someone in the class to act as a substitute notetaker for your absences.
- If for any reason you cannot continue taking notes or withdraw from the class, please contact DSS staff immediately so we may arrange to find a new notetaker.
- Consistent lack of notes or complaints from the student may result in termination of employment.
- If known or disclosed to you, you must keep the name of the student confidential.
- If you have any questions or comments, please email firstname.lastname@example.org.
Turning in Notes
- Notes should be taken to a multi-function copier at the library to be scanned and emailed to your own email address to allow you to upload the notes to the Accessible Learning system. Please contact library staff if you need assistance with scanning and emailing. Please contact DSS staff if you need assistance with Accessible Learning.
- You may use your own scanner to scan your notes, but make sure that the files are saved as a PDF format. Accessible Learning can accept the following file types: PDF, Word documents, and Excel files.
- You will receive an email shortly after being hired which will supply a link to the Accessible Learning site, and the default login information to access the system. Once you have signed in using the default password, please be sure to change it to a password that only you know. If you have misplaced the email, we have placed a link to Accessible Learning on our homepage https://www.plu.edu/dss.
- When turning notes in through Accessible Learning, click on the Notetaker tab at the top of the page. Select the course from the drop down box; if you are a notetaker for multiple courses please make sure that you are uploading the correct set of notes to the correct course. Fill in the required information about the notes (which day of the week, which week number for the course, etc). Finally, attach the digital copy of the notes, and click on the “Upload now” button.
- Notes should be scanned and uploaded as soon as possible within 24 hours of class. Failure to turn in your notes regularly may result in the termination of your employment with the DSS Office.
- Notes taken as a paid note taker are not to be shared with any student except the person(s) you were hired to support. Failure to follow this policy may result in immediate termination of your employment with the DSS office. You may share your notes for assignment-related projects, group discussions or a class project.
Getting Paid for Your Notes
Time sheets need to be completed in Banner Web and submitted by 10:00 am on the due date. You will be compensated for the time you spend taking notes, in class as well as the time it takes to upload the notes. For example, if the class is 1:30-2:30, and you are taking notes the full hour, the full hour goes onto your time sheet plus the 5-10 minutes it will take to scan and upload notes.
- Log on to Banner Web, Click on Employee Services, Click on Time Sheet.
- Make sure the correct department and job are selected as well as the correct pay period, and then click on Time Sheet.
- On this screen you will see the position, the department, the pay period, and the time and date by which you must finish entering your time for the month and submit the time sheet to be approved. The first week of the pay period will be displayed. Click on Enter Hours under the appropriate date. (If you want to enter times worked for a week other than the first week of the pay period, click on next for the successive weeks.)
- Enter the actual in/out times each time you come and go—you have to enter the colon and zeros after the number (e.g. 9:00). You must enter your time in 15-minute intervals—do not round to half-hours or hours. If you work longer than 5 hours at a time, you should take a lunch break. After entering your in/out time; click save.
- Click Time Sheet to go back to another date.
- If you would like to send a comment to your approver (usually this will be your supervisor) concerning your time entry, please click on Comments on the Time sheet page.
- Enter your time regularly. Do not wait until the deadline day to enter your times.
- At the end of the pay period, click on Submit for Approval. The time sheet will now be available for your approver. At the top of the time sheet is a heading that says “Submit by Date.” It lets you know the deadline for submitting your time sheet for approval.
- Your time sheets are available for your review for one year after the date of submission. Note: Do not use the back button on your browser. Use the back button provided in banner.
Track your hours on a paper time sheet until Banner has been activated for your job.
If the time sheet deadline occurs before your job is activated, fill out and submit your paper time sheet for approval.
Time Sheet Due Dates
- Time sheets turned in after 10:00am on the due date may not be processed until the next pay period.
- Banner time sheet deadline is 10:00am on the due date to submit online. Paper time sheet deadline is 9:00am to turn into the DSS office for verification and signature, then we will ask you to turn into the Payroll office by the 10:00am deadline.
- Paychecks are picked up in the Business Office (ADMN 110).
- Direct Deposit automatically deposits your pay into your checking or savings account. You do not need to worry about taking time to deposit your check or making special arrangements for your paycheck when you are out of town or sick. With Direct Deposit, your pay will be available when your bank opens for business on payday. Direct Deposit at this time is available only for the regular monthly payday. If there is an extra check run, that pay will be in the form of a check, not Direct Deposit. For more information and to enroll for Direct Deposit, please visit the Payroll website.