Responding to Stipulations

If you receive notice that a response to stipulations is required, you must provide the additional information or make the changes requested and wait for final approval from the HPRB Chair prior to doing any work with human subjects (including recruitment). Carefully read and respond to each stipulation; students should consult with their faculty supervisor with any questions.

Resubmit an UPDATED proposal to that includes appropriate responses to each stipulation.  When responding, include your HPRB (project identification) case number and the wording “Response to Stipulations” in the email subject line. Attach a Word document (cover letter) that lists the stipulation(s), the names of documents that contain changes, and the changes in those documents. Submit ONLY those documents that include changes. Please use the following file-naming conventions for documents:

  • Proposal form: [last name(s)] stipulations.doc
  • Signed Informed Consent: [last name(s)] consent stipulations.doc
  • Data collection instrument: [last name(s)] instrument stipulations.doc
  • Debriefing form: [last name(s)] debriefing stipulations.doc

Changes to a section of a document (other than the HPRB Proposal itself) should be made using the following format: (a) If new text is being added within a document, indicate where it is to be inserted within the document by inserting the text in bold. (b) Do not delete any text from your original documents. Instead, use the “Format/Font/Strikethrough” function within Word to indicate the text that will be deleted.  An example of deleted text would be: This is the text that I am deleting. (c) To revise text such as the number of participants (as in HPRB Proposal Item #5a) from 15 to 50, strikeout the number 15 (using the “Format/Font/Strikethrough” function) and insert “50” in bold. This example would appear as: 15  50.

Formatting functions such as Bold and Strikethrough as well as spell-check and grammar correction tools are not available within the HPRB Research Proposal form itself, so work to communicate your changes clearly. Because of this, highlight by inserting “(REVISION)” before the specific text that is revised and adding “(END REVISION)” after the changed text. (INSERT)/(END INSERT) and (DELETE)/(END DELETE) may also be appropriate in order to make your changes obvious.

Once your updated proposal has been received and reviewed, you will receive notice from the Chair either that additional changes need to be made or that your proposal has been approved. You may not have any interaction with human subjects until you receive that final approval.