Submitting Your Application
Read the instructions below carefully and pay attention to detail. Every step of the research proposal process takes time–from when you prepare the forms through our review to your response to stipulations. You may not proceed with your study before you receive final approval.
The following steps will take you through the HPRB submission process. All forms must be typed and submitted electronically.
- The HPRB Proposal Form is a “fillable” Word form. For explanations of various fields in the proposal form, see Proposal Form Detailed Field Descriptions. Once you think you have completed your proposal, use this Proposal Review Checklist to check that you avoided many of the common errors leading to delays in approval because further response to stipulations was required.
- Important Notes:
- There is NO automatic spell- or grammar-check for the text that you insert; you should compose your responses for the required fields in another document that has these functions enabled and copy/paste them into the appropriate spaces within the form only after you have thoroughly proofread the text you intend to formally submit.
- If you worked with a research team using Google-docs, you will need to transfer and save your documents in Word.doc format. You should see “boxes” on your completed proposal form and your responses to the proposal items should be readily identifiable by the reviewer. If it is in the correct format, there should be gray backgrounds for the main questions on the form and the Xs in the boxes should show up. We will need a corrected final copy of the form before I can approve your project.
- Remember: You are trying to clearly communicate your research protocol to an uninformed audience; you do not want to distract the reviewer with errors or a lack of attention to detail that gets in the way of explaining your thoughtfully designed research study.
- Use the document Determining Informed Consent Procedure to decide whether you should be using the procedures and form for signed informed consent (i.e., confidentiality without anonymity) or written cover letter (i.e., anonymity of participants is protected) in your study. If possible, fit the text onto one page. Additional considerations beyond the basics may also apply if you are using an on-line survey, interviewing or using focus groups, conducting research with a cross-cultural or international population, or using deception in your study.
- Prepare electronic versions of all additional materials, such as outside approvals, questionnaires, advertisements, debriefing forms. Follow the labeling conventions described below.
- Students: Submit your electronic proposal and all relevant documentation to your faculty sponsor(s). It will be reviewed and either (1) returned to you for revision or (2) approved for submission to HPRB. The faculty member will indicate approval by checking the appropriate box and completing the signature line (including his/her date of CITI Certification). Be sure you also check the box that indicates your signature.
- Submit an electronic copy of your complete proposal (form and all attachments) to HPRB (firstname.lastname@example.org). Please save the proposal itself as a Word (.doc or .docx) document. You MUST use the following file naming conventions. Proposals that are not named appropriately will be delayed.
- Proposal form: [last name(s)].doc (e.g., Jones.doc)
- Informed Consent: [last name(s)] consent.doc (e.g., Jones consent.doc)
- Data collection instrument: [last name(s)] instrument.doc (e.g., Jones instrument.doc)
- Debriefing form: [last name(s)] debriefing.doc (e.g., Jones debriefing.doc)
- You get the idea . . .[Note: Substitute your last name(s) as the researcher(s) in place of the brackets.]