Summer Flex

Revised May 2020

Purpose

To provide eligible employees additional time away from work during the summer months of June, July and August.

In order to accomplish the objective of providing excellent service while maintaining the employee benefit of additional time off throughout most of the summer, staff will be provided flexible time-off options to be coordinated within their respective areas.

All university offices are expected to be open for regular business hours. Offices are to follow their regular business schedule, on a reduced staff basis if appropriate.

Department heads are encouraged to work within their areas to develop the work and time-off schedule that best meets the needs of the office and, to the greatest extent possible, the time-off preferences of each employee.

Eligibility

Full-time staff (1.0 annual FTE, 40 hrs/wk) in a “with benefits” status will be eligible to receive 40 hours (or 5 days) of paid time off during the summer months. Part-time staff (.5 through .99 FTE) regularly scheduled to work in June, July or August in a “with benefits” status are eligible for this benefit on a prorated basis.

Employees hired in a “with benefits” status will be eligible to receive this benefit during their first full week of employment on a prorated basis.

Those individuals not regularly scheduled to work during the summer are not eligible for the benefit.

Summer Flex Usage

All summer scheduled time off should be reported on your time sheet. If you are nonexempt hourly, you will report your summer hours online choosing “Summer Flex For Hourly.” Exempt salaried employees will report their summer hours online choosing “Summer Flex For Salaried.” When vacation time is combined with summer flex in order to take a day away from work, the number of hours of each should be reported. For example, a full-time employee who takes a day off might report 4 hours of vacation time and 4 hours summer flex time off.

Time is not required to be earned before it is taken. For a full-time employee, 40 hours will be available for use according to the chart below. All time not taken by the end date listed for each year is lost and may not be carried forward, nor compensated.

Summer 2020 June 1, 2020 – December 31, 2020
Summer 2021 June 5, 2021 – August 13, 2021
Summer 2022 June 4, 2022 – August 12, 2022

Summer Flex – Termination

In the event of voluntary termination, summer flex hours will be prorated based on hours worked within the applicable period. If the prorated amount of summer flex hours have been exceeded, PLU will deduct the value of the difference from the final pay. The university does not compensate employees for unused summer flex at separation of employment.