Planning An Event? Start Right Here!
Are you a faculty member, administrator or student and want to plan for a speaker, event or weekly club meeting? If so, please see the three easy steps below on how to submit your request for date, space (include estimated attendance) and meeting services. You will be prompted for event details and provided menus from which different event services can be chosen. Get started with as much information as you have to secure your space and services early and add the specific details with Event Services later.
Are you looking to host your event at Pacific Lutheran University? Please contact Conference Services to hold your event on campus.
Planning Your Event in 3 Easy Steps!
Step 1: Make your request using the Online Calendar.
Step 2: Once your online request is submitted, Event Services will confirm dates, times, estimated attendance, room availability and, when needed, consult with you about room setups and other meeting services.
Step 3: Check your e-mail for your event confirmation and event specifics. If you need to make any changes, please contact Event Services directly.
Event Costs
There may be costs associated with your event. Three categories for PLU events have been identified and are described below. PLU meeting service providers have independent fees.
The "Three Tiered" Event Profile
PLU Programs
PLU programs and events are co-curricular, educational, and social programs that enhance and promote the university's academic and community environment. These programs must be sponsored by a PLU department, organization, or club. There are no facility charges for PLU programs, but support services will be charged at the campus rate.
PLU Related Programs
PLU's facilities may be used by outside organizations for their programs if there is co-sponsorship by a PLU department, organization, or club. Provided that there are no program fees (tickets sold or registration fees), no facility charges are assessed for approved co-sponsored events. If an event is co-sponsored, and the outside organization shares revenue with the PLU co-sponsoring group, there is facility rental fee charged at only 33% of the established rental rate. For approval of co-sponsored activities, please contact the Event Services Manager. Support services will be charged to the event sponsor, and liability insurance coverage may be required from the outside group that is helping to co-sponsor the event.
Non-PLU Events
All non-PLU events must be scheduled through Conferences & Events. A contractual agreement and liability insurance with the outside organization is required. Rental and service fees are charged at the established rate.