Personnel Manual

Recognition of Employees

Anniversary Recognition

Revised October 2009

In appreciation for their long-term service, faculty, staff and administrators of the university who are regularly employed in a with benefits status (.5 FTE or more) will receive special recognition during major anniversary years: 5, 10, 15, 20, 25, 30, 35 and more.

Anniversary awards (pins, certificates, gift cards as outlined below) are typically presented at the university's annual Christmas and holiday luncheon. At that time, recognition and gifts are given to acknowledge and celebrate those with major anniversaries falling in the current fiscal year (i.e. June 1 through May 31 of that particular year).

Letter of Appreciation

In the month during which their major anniversary occurs, honorees will receive a personal note signed by the President. For example, someone hired September 20, 2004 would receive his/her note five years later during September 2009.

PLU Pin

PLU pins are distributed at the Christmas luncheon in the colors corresponding with years of service as noted below:

Anniversary
Pin Color
5
Gold
10
Light Blue
15
Light Green
20
Black
25
Maroon
30
Dark Blue
35
Dark Green
40
Silver

Certificate of Appreciation

At the annual Christmas luncheon each honoree will receive a certificate of appreciation signed by the President for their dedication and length of service.

Gift Card

Based on the anniversary being celebrated, honorees will receive a gift card in the dollar amount noted in the table below. The gift card may be used to purchase a gift item(s) at the University Bookstore.

Anniversary
Dollar Value of Gift
5
$50
10
$75
15
$100
20
$125
25
$150
30
$175
35
$200
40
$225

Distinguished Staff/Administrator Awards Program

Updated January 2011

Purpose

The Distinguished Staff/Administrator Awards Program is designed to recognize outstanding contributions made by employees through their accomplishments, leadership, and service to the university and its community members. The awards are generally presented to up to five Pacific Lutheran University staff or administrative employees each year. Award recipients receive a $500 honorarium and special recognition at the university's annual Christmas luncheon.

Eligibility

All part-time and full-time staff and administrators with a minimum of one year of continuous and satisfactory service at Pacific Lutheran University in a regular, with benefits position below the level of President's Council and salary grade A24 are eligible for nomination.

Award Criteria

Award recipients will be selected for the following kinds of contributions:

  • Contributing to outstanding and sustained improvements in customer service to faculty, staff, students, alumni and other constituents.
  • Significantly improving or enhancing the quality of work and/or campus life in ways that make a substantial difference for colleagues and constituents.
  • Promoting interdepartmental teamwork, enhancing communication, and inspiring commitment and productivity.
  • Developing creative solutions to problems that result in significantly more effective, efficient university operations and which may also result in cost savings to the university.

Nomination Process

Each fall, Human Resources will distribute the announcement on campus. Nomination forms are available in Human Resources and on that office's web site under "Documents & Forms." Nominations may be made by faculty, staff, students, co-workers, former colleagues, or others who have benefited from the employee's service. Supporting documentation or letters may be attached to the nomination form, which should cite specific examples of the kinds of contributions the nominee has made. Completed nomination forms must be returned to Human Resources by the due date established each year. Employees may be nominated more than once, but may only be selected to receive an award once in a three-year period.

Selection Process

All nominations will be kept confidential during the selection process. Human Resources will screen nominations to ensure that the basic requirements have been met regarding length of service and satisfactory performance. Following that initial review, Human Resources will work with a committee including representatives of the Administrative Staff Council and others to thoughtfully evaluate the nominations in light of the program purposes. The committee will then forward the names of up to five (generally) proposed award recipients to President's Council for final consideration and endorsement. President's Council makes the final selection.

Rose Window Society

The Rose Window Society is comprised of those faculty, staff, and administrators still actively working who have achieved their 20-year anniversaries, and all early, phased, and regular retirees who have served PLU for 20 years or more. The annual Rose Window celebration, typically held each May, is an opportunity to honor current university retirees and new Rose Window inductees.

Invitees to the Celebration

  • Active employees with 20+ years of service and their spouses/significant others.
  • Honorees (those who have retired since the last Rose Window dinner and those with established and imminent upcoming retirement dates) and their spouses/significant others.
  • Program presenters and coordinators.
  • All members of the Rose Window Society.

Recognition

The year's retirees are honored at the Rose Window celebration with a gift from the university and a citation read by a colleague.

Last Modified: February 18, 2014 at 03:58 PM