Personnel files for all current employees are maintained within Human Resources. For mutual protection, confidentiality is used when addressing all personnel-related matters.
It is important for legal and business purposes that Human Resources maintain current personal information in each employee’s personnel file regarding legal name, home or forwarding address, telephone number, and emergency contact. It is the employee’s responsibility to notify Human Resources of any changes to information necessary to keep benefits status and employment data current and accurate.
Employees may have access to their personnel files, which do not include pre-employment reference information. Any employee who wishes to review his or her personnel file should contact Human Resources to schedule a mutually convenient time when the file can be reviewed. The personnel file cannot be removed from Human Resources. However, employees may request copies of documents in the file. If the employee identifies file information that he or she believes to be irrelevant or incorrect, the employee can request that the file information be removed or can prepare a rebuttal or corrective statement for the personnel file.