FAQ's - Faculty Advisory Committee and Rank and Tenure
The Rank and Tenure and Faculty Affairs Committees have partnered to create this FAQ sheet, as well as a list of Best Practices for Obtaining Course Feedback.). There will be a transition period as we all get used to this new system and form, and instructors may notice changes in the response rate and/or comments that students provide.
Who else will have access to my course results?
Approximately two weeks after the evaluation period ends, Instructors will receive a “Results Notification Email” letting them know that feedback results are available for review. The link provided in this communication will give them access to their Instructor Dashboard and their reports. Instructors may also access this information from the Faculty – Instructor Perspective page on the Provost Office Course Evaluations webpage:
Feedback will be available to Instructors and Deans/Chairs after the deadline for submitting final grades for a given semester.
If you do not receive your notification email, please log into EvaluationKIT for your results. If you are having trouble accessing EvaluationKIT, please email email@example.com the next business day after the results have been released.
Who is responsible for retaining a copy of my results?
Per the Faculty Handbook, “Instructors shall keep the teaching and course feedback data and summary reports for five years” (Part VII. Other Policies, Section 3. Instructional Responsibilities and Course Procedures, G.3.c).
Electronic backups are strongly recommended (paper copies optional).
What documentation is retained in my permanent file (maintained by the Office of the Provost)?
The Office of the Provost will maintain an electronic copy of the pdf and comments for all faculty.
I am preparing my tenure/promotion file. What should I do with my new EvaluationKIT results?
Candidates are required to submit five years of teaching and course feedback as part of their tenure/promotion file.
As of May 2018, the Rank and Tenure Committee requests PDF versions of:
1) Quantitative and qualitative summaries for each course
2) Quantitative summaries for each academic year (fall, January, and spring)
Instructions on how to format these report summaries are available here.
What if my response rate is different with this new course feedback system? What if my instructor and course ratings are different from previous evaluations?
The goal of this new course feedback system is to encourage a new culture about teaching and course feedback. The committee expects candidates to respond thoughtfully to their teaching and course feedback in their tenure or promotion self-assessment statement, identifying how the feedback informed their teaching.
While we understand that there may be variation in response rates and ratings during this transition, we strongly encourage instructors to adopt recommended best practices to support full implementation of the EvaluationKIT system.