Preferred Vendors

PLU preferred vendors include those that have preferred contracts with the University directly and through cooperative contracts. Purchases of $10,000 and over from a PLU preferred vendor do not require competitive bidding. If you would like to suggest a preferred vendor to add to this list, contact procurement@plu.edu!

Preferred Vendor Policy

Preferred Vendor Policy

1. Purpose & Definition

To streamline purchasing by using Preferred Vendors: pre-vetted suppliers selected for high quality, competitive pricing, and reliable service.

2. Selection Criteria

Vendors are evaluated based on:

• Performance: Quality of goods/services and reliable delivery.
• Cost: Competitive pricing and transparent discount structures.
• Stability: Financial health and legal compliance.
• Diversity: Priority is given to locally owned, minority, women, LGBTQ+, and veteran-owned businesses.

3. Review & Renewal Process

To ensure long-term value, all preferred vendor relationships follow a structured lifecycle:

• Initial Term: Contracts are awarded for three academic years.
• Extensions: A two-year renewal is available if performance remains high and pricing stays competitive.
• Re-Evaluation: At the end of the 5-year cycle (3+2), vendors must submit an updated proposal to be considered for continued “Preferred” status.
• Performance Tracking: Department sponsors must document vendor performance. Substandard performance should be reported immediately to Procurement to trigger a formal review.

4. Utilization & Compliance

• Mandatory Consideration: Departments must prioritize Preferred Vendors before looking elsewhere.
• Exceptions: Using a non-preferred vendor requires written justification and approval from Procurement or Risk Services.

5. Administration

The Procurement Office and Risk Management will update the Preferred Vendor list every two academic years to ensure the university’s needs are being met.