Frequently Asked Questions
PLU Event Planners
How do I reserve a room on campus?
Can I have alcohol at my campus event?
Yes! If you want to have an event with alcohol you must first reserve alcohol service on the last page of the Campus Scheduler and then fill out the alcohol application form. Once this is complete the form will be routed to your Director/Dean and then to your divisions Vice President for final approval. If you have any questions please read over the alcohol policy website or contact Conference and Event Services.
How do I order media equipment for my event?
Whether you need to order microphones, laptops, sound systems, or portable screen you can do it all on the last page of the Campus Scheduler. Conference and Events will then order your media and send you a confirmation.
How do I order Catering?
When booking your event through the Campus Scheduler you can also order catering resources on the last page of scheduler. Once you add your catering resources the Catering Department will then contact you to finalize your order.
External Event Planners
Who should I contact/coordinate with to plan my event at PLU?
The PLU Conference Staff will work with you every step of the way to ensure your conference is a success. To reach this office, call 253-535-7670.
Can PLU accommodate large group functions?
PLU has venues that can accommodate up to 3,500 participants.
Does PLU have smaller meeting rooms?
PLU often hosts small meetings and off‐site corporate retreats. We have several smaller conference and meeting rooms available for this purpose.
How far in advance can I book?
In general, you may book an event as early as you want. However, there are some academic and lodging venues that will be subject to availability. The Conference Staff can help you identify whether any of your desired facilities are in this classification.
Does PLU require a deposit to hold a conference date?
To reserve a date for your conference, we require a down payment of 25% of the total estimated cost for your event. On occasion, a second installment prior to the event will be required.
When is the final balance due?
PLU will calculate your final balance immediately following your event and you will be invoiced accordingly. Final payment is due no later than 30 days following receipt of this invoice.
What method of payment will PLU accept?
Payments may be made in cash, by check or by major credit card (MasterCard or Visa).
Are we able to contract with an outside caterer and/or bring in food for our event?
PLU policy requires on‐campus catering requirements during an event be met exclusively by PLU’s Catering Department.
Can PLU accommodate special dietary requirements?
PLU is more than happy and able to fulfill special, health‐related dietary needs or preferences for our guests during their stay. These arrangements must be made prior to arrival, so be sure to mention your special dietary requirements to our Conference Staff during the pre‐planning stage of organizing your conference.
Are we able to cash in the balances on guest meal cards?
PLU does not issue refunds on remaining meal card balances after a conference.
Does the PLU campus have Internet access?
There is free wi‐fi campus‐wide for conference participants.
Can we bring our own sound system?
PLU is already wired and set up for most audio/visual needs, including sound. We require all conference guests to utilize the PLU sound and A/V equipment provided, to ensure the best results. If it is determined you have special needs outside of what we normally provide, our Conference Staff and Multimedia Department will help you determine the best set‐up that will complement our on‐campus equipment.
Does PLU have stage fixtures and services available?
A full array of stage fixtures and services are available to our conference clients.
Is there on‐campus lodging at PLU?
During the summer months, we provide on campus lodging for the months of June – August.