1: Skip to content 2: Skip to navigation

Policies & Procedures

PLU's Non-Discrimination Policies

Pacific Lutheran University is committed to providing equitable opportunity in education for all members of the University community without regard to an individual’s race, color, creed, religion, gender, national origin, age, mental or physical disability, marital status, sexual orientation or any other status protected by law. For further information, please review the following policies:

Information About Accommodations

The Accommodation Process 
  • The student completes the online application
  • The student submits appropriate documentation
  • The student with a disability meets with the Coordinator for Disability Support Services to discuss policies and procedures for instituting accommodations.
  • The Coordinator determines reasonable accommodations to be provided by PLU.
  • Each semester, the student electronically requests accommodations and that a Faculty Notification Letter be sent to requested faculty members describing the needed classroom accommodations recommended by the student’s professional assessor.
  • Faculty receive the Faculty Notification Letter via email, which is confidential by the faculty and discussed only with the student and DSS staff (e.g.,. informing the Coordinator of any concerns of potentially unreasonable accommodations.)

The Student’s Responsibility

  • Meet academic and technical standards (attributes a student needs to qualify for a class or program).
  • Request accommodations through  DSS  in a timely manner. Applications must be submitted two weeks before final exams begin. Accommodations cannot be requested in retrospect.
  • Provide documentation that establishes a disability and accommodation recommendation.
  • Fully participate in the accommodation process by following the DSS and accommodation procedures and communicating with professors.
  • Notify DSS if there is any issue with accommodations.
  • For requests with more coordination (such as interpreters):
     At times, this may mean auxiliary aids that are provided through a third-party/independent company.  To ensure availability and appropriate coordination, PLU’s DSS office protocol for requests is:
    Submit the request during the business week and office hours. (Monday– Friday.)
    Request for an auxiliary aid from an independent/third party company is:
      An email with date/time/location/and brief description of   what the situation is that requires an auxiliary aid sent to  Simone Smith (smithst@plu.edu)
  • PLU prefers notice of need 5 business days in advance.  If a request is less than 5 business days, an auxiliary aid from a third-party/independent company may not be available.
The Rights of Faculty
  • To receive enough information about individual student needs so that teaching and advising responsibilities can be fulfilled.
  • The accommodation cannot fundamentally alter the nature of an academic program
  • To receive timely and reasonable requests regarding accommodations.

Reasonable Accommodation

  • It requires a change in the essential nature of a course or program, or requires an undue administrative burden.
  • Impose an undue financial burden when there is a less costly but equally effective option.
  • Significantly compromises the health or safety of the student or others.

If a student is requesting classroom accommodations and you have not received a Faculty Notification Letter, please send the student to register his/her disability with the Coordinator for Disability Support Services in Nesvig Alumni House (Main Level) or call x6392.  PLU does not provide testing for disability qualification.  We can, however, provide interested parties with a list of local resources.

Providing Accommodations
  • Please include a statement about requesting accommodations in your syllabus, such as: If you need course adaptations or accommodations because of a disability, if you have emergency medical information to share with DSS, or if you need other special arrangements, please make an appointment with the DSS Coordinator as soon as possible.  If you have questions concerning the services available for students with disabilities at PLU, please contact the Coordinator for Disability Support Services in Nesvig Alumni House (Main Level) or call x6392.
  • Provide classroom accommodations only after you have received a Faculty Notification Letter from the Coordinator for Disability Support Services.  It is recommended the student and faculty have a discussion regarding specific support or arrangements needed to access any accommodations and the contents of the Faculty Notification Letter. If a student has not made an appointment, faculty should contact the student if possible.
  • Please take into account the needs of students with disabilities when designing off-campus experiences or atypical class activities (e.g., sign language interpreters, accessible parking, etc.)  See ADA Guide to Event Planning.