Retention of Correspondence, including E-mail
|Description of Records||Care of Records||Final Disposition|
|Correspondence of the bishop and assistants to the bishop||E-mail is especially vulnerable to loss. E-mail that represents the policies, program, and ongoing life of the synod should be printed out.|
Letters and e-mail to and from officers of the synod or with the presiding bishop of the ELCA should be kept for the tenure of the bishop; the files then should be appraised for permanent value. Only letters that describe the program and ongoing life of the synod should be kept for the archives.
|Send to the synod or regional archives upon completion of service.|
|Correspondence with pastors of the synod||Letters and e-mails with pastors of the synod should be
handled according to the guidelines in Care of Information on Persons Rostered
(See Information on Rostered Persons).