Collection Policy

The Scandinavian-Immigrant Experience Collection in the Robert A. L. Mortvedt Library of Pacific Lutheran University is a depository of historical materials relating to immigrants to the Pacific Northwest from Denmark, Finland, Iceland, Norway, and Sweden and to the immigrants from these countries who first settled in other states and countries. The collection includes items which support the academic, educational, and research programs of the university and the research needs of scholars beyond the immediate university constituency. The collection is augmented by other books and materials in the Mortvedt Library and by artifacts, works of art, and other materials in the collections of the university’s Scandinavian Cultural Center and The University Archives. The collection is an administrative department of Mortvedt Library. The responsibility for the management and development of the collection rests with the curator under the delegated authority of the Associate Provost for Information and Technology. Faculty members of the Scandinavian Studies Committee work closely with the curator and assist with the development and promotion of the collection.

Types of Materials Collected

a. Formats

The Scandinavian Immigrant Experience Collection includes types of materials which are normally found in archives and local and regional history collections. These include books, pamphlets, newspapers, periodicals, photographs and prints, slides, filmstrips, motion pictures, videotapes, phonodiscs, tape recordings, manuscripts, maps, drawings, clippings and other ephemera, and printed memorabilia. Both original material and facsimiles, including microprints and other reproductions, are collected. Artifacts and works of art, more appropriate for a museum or an art gallery, are not collected for the Scandinavian Immigrant Experience Collection, but if received, will be transferred to the Scandinavian Cultural Center or The University Archives.

b. Subject Coverage

The Collection is limited to materials relating to Scandinavian immigrants. General works of fiction and non-fiction are added to the general collection of Mortvedt Library rather than to the special immigrant collection. Exceptions may be made for items which are rare, valuable, or fragile if they have a distinct relationship to the immigrants or the country from which they emigrated.

Works describing conditions in the native countries are included, as are materials describing conditions in the Pacific Northwest at the time of the immigration.

Materials written expressly for the immigrants and published in the United States or abroad, including fiction and non-fiction, are collected. These may be either on specific topics or for special purposes (music, school books, religious literature, occupations, guides, manuals, etc.)

The Collection includes literature produced by immigrants which relates to their personal experiences before, during, and after immigration, and which describes and interprets the experiences of others.

Biographies and autobiographies, family historic, and institutional and organizational studies (including resources such as directories, catalogs, rosters, brochures, letters, diaries, etc.) are included. However, the major focus of the Collection is not on genealogical materials.

Collection Policies and Procedures

a. Collection Management

The collection, preservation, and use of materials in the Scandinavian Immigrant Experience Collection are subject to the general policies and procedures governing other collections in the Mortvedt Library.

b. Acquisition of Material

All materials given to the Collection become the exclusive property of Pacific Lutheran University. If it is deemed advisable, a gift to the Collection shall be conveyed by a deed or other legal instrument describing the material, stating any use restrictions, and listing any exceptions to the conveyance of full property and literary rights. The curator shall have the right to dispose of gift material in any way she/he wishes. This includes the right to give such material to other institutions.

As an interested party and for the protection of its donors and itself, the curator will not appraise gifts to the Collection. However, she/he may suggest to a donor that an appraisal is desirable and assist in obtaining one.

The donor of materials agrees to allow The Scandinavian Immigrant Experience Collection to make at least one reproduction of each item that is considered essential to the preservation of the original or if it contributes to the research and educational purposes of the Collection. Furthermore, the donor of materials agrees that the curator and members of the archives staff shall not be held liable for any copyright infringement by a user of the materials as long as the user adheres to the provisions of the Copyright Law. (U.S. Code, Title 17.)