Employer and Position Eligibility
Pacific Lutheran University (PLU) employer policies provide a framework to determine eligibility of an employing organization or individual to utilize all on-campus and virtual employer services from the Alumni & Student Connections Office, in accordance with the National Association of Colleges and Employers (NACE) Principles for Professional Conduct and PLU campus policy.
Opportunities defined as service or volunteerism are not bound by the policies written in this statement. Please contact the Center for Community Engagement and Service at firstname.lastname@example.org if you are interested in promoting volunteerism or post-graduate service opportunities to PLU students.
- Must have current or anticipated job openings that are suitable and appropriate (i.e. matching student interest, industry, geographic region, feedback from current students, alumni, or past employees) for PLU students and alumni.
- Must have an “employer-employee” relationship in which there are no fees associated with becoming an employee of the organization (other than professional licensure fees) that may be necessary to be paid by employee.
Must comply with all federal, state, and local laws and regulations and PLU policies, including, but not limited to those related to Equal Employment Opportunity (EEO).
- Must have a physical address (of a commercial or professional space that is somewhere other than their personal residence) and phone number.
- The business address must be located in the United States.
- Must have a legitimate and functional website congruent with the information the employer provides to PLU Alumni & Student Connections.
- Must maintain the confidentiality of all student data obtained, as required by the Family Educational Rights and Privacy Act (FERPA).
- PLU Alumni & Student Connections is committed to equal employment opportunity for all persons and provides services to its constituents on a nondiscriminatory basis. PLU Alumni & Student Connections recommends employers include an EEO statement with all job postings.
Third Party Agencies
Third party agencies are defined by the National Association of Colleges and Employers (NACE) as agencies, organizations, or individuals recruiting candidates for temporary, part-time, intern or full-time employment opportunities other than for its own agency needs. This includes, but is not limited to, employment agencies, search firms, contract recruiters, online job posting or resume referral services, temporary agencies or staffing services, and outsourcing contractors or leasing agencies.
Third party agencies are not eligible to utilize the Opportunities Board services. At this time, third party agencies are not eligible to participate in PLU Alumni & Student Connections career fairs or other related events. PLU Alumni & Student Connections reserves the right to enact further allowances or restrictions at their discretion.
- Any employer who does not meet one or more of the “Eligible Employer” criteria.
- A company or organization that conducts its business inside a personal residence or within personal residence of employer clients.
- Network Marketing Organizations and Franchise/Business Opportunities. Such organizations are those that engage in one or more of the following practices:
- Sponsorship of an individual in setting up his/her own business for the purpose of selling products or services and/or recruiting other individuals to set up their own business. (e.g. direct sales organizations)
- Requirement of an initial investment from individuals, with the organization itself serving as an umbrella or parent corporation. The initial investment may be direct payment of a fixed fee, payment to attend an orientation or training session, and/or purchase of a starter kit.
- Compensation is often or exclusively in the form of commission, fees from others under their sponsorship in the organization, and/or a percentage of sales generated by others.
- A company or organization whose activities or programs compete directly with those of PLU.
- A company, organization or individuals requiring personal information at the time of application, such as bank and social security numbers.
- A company or organization whose business operations contribute to industries that violate local, state, and/or federal law.
Opportunities Board Account Requirements
In order to vet opportunities appropriately for our students, employers must meet the following requirements when creating an Opportunities Board account:
- Provide a complete contact name.
- Provide a well-written company description.
- Have an email address with a listed domain that matches the company name and company website.
- Have a web address/URL that matches the company name and is functional.
- Missing, inaccurate, or illegitimate information in the registration form could result in a declined Opportunities Board account request.
A job posting on the Opportunities Board must:
- Include a detailed job description and expectations.
- Have one posting per position.
- Have a reasonable posting expiration date without great excess.
- Be consistent with the missions and values of PLU
- Clearly state forms of compensation
Ineligible jobs are:
- Commission-only positions.
- Positions where the pay rate is less than the established minimum wage (calculated over any time scale such as hourly, weekly, semi-monthly, monthly or annually).
- Unpaid internships that fail to meet the Fair Labor Standards Act’s seven factor test for employer-trainee relationships.
- Jobs and internships which are based outside the United States.
- Internship postings must meet the NACE definition and criteria for internships in order to be approved by PLU Alumni & Student Connections.
- If student-intern is completing an internship for academic credit, the sponsoring employer must agree to complete necessary paperwork, including but not limited to a Statement of Understanding, Learning Agreement, and mid-term and final evaluations.
- Employers should check with their own legal counsel to ensure they are managing unpaid internships appropriately. If offering unpaid internships, please visit the Department of Labor page describing Internship Programs Under The Fair Labor Standards Act.
Job and internship postings must be electronically uploaded to the Opportunities Board. A member of the Alumni & Student Connections staff will review the posting to ensure it meets the policies outlined in this document.
Campus Conduct & Best Practices
The Pacific Lutheran University campus is private property. In compliance with PLU policies and procedures, employers must abide by the following during their time on campus:
- Must pre-register with an Alumni & Student Connections staff member and receive confirmation.
- Must remain in the spaces designated by Alumni & Student Connections while conducting business on behalf of an employer organization. If the employer would like to visit another portion of campus, they may request an escort from PLU Alumni & Student Connections’s staff.
- Employers are not permitted to distribute information to students in spaces not designated by Alumni & Student Connections. Due to Health Departments regulations and University Policy, food and beverage consumed on premise must be provided by PLU Catering. Employers may not handout food and/or drink to PLU students.
- No personal information may be collected from anyone on campus other than common contact information (name, email address, phone number).
Employers are not permitted to disrupt regular university operations such as classes, lectures, meetings, and other university events.
- Non-university affiliated advertising is not permitted on campus bulletin boards. If an employer would like to circulate posters, flyers, or marketing materials, they should contact PLU Alumni & Student Connections.
- The university reserves the right to declare a guest unwelcome when the guest has violated a regulation, code, or rule. Guest behavior that violates a PLU campus policy may result in separation from all university grounds, facilities and services.
- Severe and/or repeated behavior may result in a designation of Restricted From Campus (RFC). Persons who are designated as Restricted From Campus are not allowed to be guests on campus or attend PLU off-campus events.
Employers are expected to maintain the confidentiality of all student and alumni information. Sharing information about a candidate with another organization is not acceptable unless the employer receives prior written consent from the candidate.
Employers are expected to avoid discrimination in their recruitment process and follow federal, state, and local laws and regulations and PLU’s equal employment opportunity/equal educational opportunity and affirmative action principles. PLU’s EEO statement can be viewed here.
Right to Refuse Service
PLU Alumni & Student Connections reserves the right to refuse service to employers for reasons including, but not limited to:
- Misrepresentation of employer information
- Complaints by students, alumni, faculty, staff, or PLU community members
- Positions not likely to be of interest to PLU students and alumni
- Disclosure of confidential information without consent of the candidate
- Failure to comply with PLU Alumni & Student Connections’ Employer Policies
Policy on Alcohol
PLU is concerned about students and their total physical, mental, and emotional well-being. The university recognizes that a complex cluster of student and social issues surround the use of alcohol in society and that student views concerning its use vary widely. As a member of the National Association of Colleges and Employers (NACE), Alumni & Student Connections abides by the Principles for Professional Conduct, a document that serves as the framework and foundation for ethical practices within the career planning and employment recruiting processes. The Principles document recommends that serving alcohol should not be part of the recruitment process on or off campus. This includes receptions, dinners, company tours, etc.
Event Cancellation, No-Show, and Refund Policy
All cancellation requests must be received by Alumni & Student Connections in writing. Confirmation of cancellation request will be provided upon receipt of the written request.
Cancellations received after the payment due date on the invoice are still responsible for full payment. Registration for future events will not be allowed until this balance is paid.
Cancelling registration for an event less than 24 hours prior to the scheduled time/date, or cancelling day-of, is considered to be a no-show.
In the event of a no-show, employers may be subject to a suspension of recruiting privileges or restriction of services offered. Registration fees are still to be collected by Alumni & Student Connections. No refunds will be given for employer no-shows.
Late arriving employers are requested to inform Alumni & Student Connections of their late arrival time by calling our office at 253-535-7415. Considerably late arriving employers who fail to notify Alumni & Student Connections may forfeit their assigned table.
Employer registration fees are due by the date listed on the invoice. Failure to pay by the due date may result in removal of the organization from the event.
Employers may request a refund of fees paid, if the request is submitted before the payment deadline advertised on the event registration form.
All notices of cancellation and refund requests must be made in writing. Please note that refunds may take 7-14 business days to process.
Hazardous Weather and Emergencies
In the event of hazardous or inclement weather, Alumni & Student Connections will not host events if Pacific Lutheran University is closed. Alumni & Student Connections will make the decision on whether or not to cancel an event no less than 3 hours prior to the scheduled start time.
In the event an event is cancelled, Alumni & Student Connections will make every attempt to reschedule for a later date. In this case, all registration fees will be applied to the new date.
In the event an employer is unable to attend an event due to inclement weather or an emergency in their area, no refunds or compensatory registrations at an upcoming event will be offered.
Career Fair Table Assignments
Alumni & Student Connections assigns registered employers to specific tables taking into account special accommodations, electrical needs, number of representatives present, and competitors. Tables cannot be shared by employers; one table per company or organization. Table assignments are final.
PLU Alumni & Student Connections reserves the right to use discretionary judgement based on an organization’s circumstances when determining whether to further grant or limit access beyond this policy.
If you have any questions regarding this policy, please contact PLU Alumni & Student Connections at email@example.com.