Useful Information For New Students 2017-2018
ACCESS TO FINANCIAL AID & STUDENT ACCOUNT
All students are assigned a PLU ID number and a Personal Identification Number (PIN) in their PLU Admission letter of acceptance. The student must authorize the release of their personal information to a parent, spouse, legal guardian, significant other by providing their PLU ID# and their PIN. Otherwise, information will not be released to anyone but the student, due to the Family Educational Rights and Privacy Act of 1974 or FERPA.
HOW IMPORTANT IS IT TO CHECK YOUR PLU EMAIL?
The main line of communication between the student and the university is through your PLU email. Important information from Office of Student Financial Services regarding your financial aid information, billing statements, financial holds, and many other services are sent out to your PLU email.
All information is emailed directly to the student, not to the parent or significant other. The exception would be the Electronic Student Billing Statement listed in the next section. If you are paying the student’s account, it is very important that you read the next section if you want the monthly Electronic Student Billing Statement sent to you.
ELECTRONIC STUDENT BILLING STATEMENTS
The Business Office sends monthly electronic billing statements to students at their PLU email during the first week of each month. If you, the student would like this e-Bill also sent to another person(s) you may designate up to 3 additional recipients to receive it.
Follow the directions below.
To add up to 3 alternative emails (not including your PLU email):
- Go to banweb.plu.edu
- Click on Banner Self Service
- User Login with your PLU ID and PIN
- Choose Personal Information
- Choose Update E-Mail Addresses
- Carefully read the directions for student e-billing
- To designate an email address other than your PLU email address:
a. Select E-Billing Alternate Student Email Address and/or designate additional recipients
b. Select E-Billing -Additional Recipient’s Email Address from the Type of E-mail to insert dropdown box under the current email address listed.
c. Choose Submit
d. Enter the email address and Submit. You may select the E-Billing –Additional Recipient’s Email Address option, up to 3 times for additional recipients.
All students should have an emergency contact and should confirm their address(s).
- To complete this, go to your Banner Web account, banweb.plu.edu.
- Login and follow the instructions.
TUITION AND FEES DUE DATES AND FINANCIAL HOLDS
Please note that a financial hold will be placed on a student’s account after the due date for Fall (August 25) J-term (December 25) and Spring (January 25) if the account still has an owing balance less their financial aid (if applicable). This hold prevents basic university privileges, such as, but not limited to: the right to register, add/drop classes, pass/fail, cash checks, or receive copies of unofficial or official transcripts or a diploma. Tuition is due on the following dates unless you have a contract with Tuition Management Systems (TMS). PLU strictly adheres to payment dates for all students.
Payments (see below) not received by the due dates will jeopardize the student’s continued enrollment for that semester. A Financial Hold will be placed on the account. Past due balances are subject to a 1.5 percent monthly interest charge or a minimum of $2.00.
Summer tuition and fees – due – 1st day of Summer Term, Session One.
Fall tuition and fees – due – August 25
J-Term fees – due – December 25
Spring tuition and fees – due – January 25
Any charges after the due date for each term/semester are due immediately. Students should check their accounts often to make sure they remain current with any owing balance.
Your financial aid award is based on the credit hours/terms listed on your Offer of Financial Aid. If the hours/term listed are different, please contact Student Financial Services. A revised Offer of Financial Aid will be emailed to your PLU email account. This is very important because if you attend less than full-time you are not eligible for university gift aid and other types of financial aid could also be at risk. A student’s enrollment schedule is always listed at the bottom of the e-billing statements. If it is less than fulltime, you must contact Student Financial Services, aid will be revised.
Undergraduate full-time = 12-17 credit hours
Graduate full-time = 8 credit hours
SCHEDULE CHANGES/DEADLINES FOR ADDING & DROPPING CLASSES/CHECKING GRADES
- If you decide to change your schedule after you initially registered, you should contact your Academic Advisor or the Academic Advising Office for assistance.
- Do you know the deadlines for adding/dropping classes or declaring the pass/fail option?
https://www.plu.edu/registrar/academic-dates-deadlines/ and go to Academic Calendar.
- You can check your grades online through Banner Web and the end of each semester. PLU does not send grade reports out to students.
WITHDRAWAL FROM THE UNIVERSITY (ALL CLASSES)
Students are entitled to withdraw honorably from the University if their record is satisfactory and all financial obligations are satisfied. Students must complete and sign the Notification of Student Withdrawal form in the Student Financial Services. Partial tuition refunds may be available depending on when the student withdraws. Refer to the Tuition, Charges, and Fees section of the catalog for more information. Grades of W will appear on the student’s transcript for the term.
WITHDRAWAL FROM A FUTURE TERM
Students are required to notify PLU if they do not plan to return for the upcoming term. Students are entitled to withdraw honorably from the University if their record is satisfactory and all financial obligations are satisfied. Students must complete and sign the Notification of Student Withdrawal form in the Student Financial Services.
Students may also petition to withdraw completely from the University for a term for medical reasons. The student must complete a Medical Withdrawal Petition, provide written evidence from a physician and a personal explanation to the dean of students. This must be completed in a timely manner and in no case later than the last day of a class in any given term. If granted, the grade of WM will appear on the student’s transcript. Physician clearance is required prior to re-enrollment. For more information contact the Dean of Students.
Questions contact: 253-535-7159
Enrollment verification is documentation of a student’s enrollment status. Verifications are typically requested for automotive insurance (Good Student Discount), medical insurance, military dependence/identification, DSHS, etc. PLU has authorized the National Student Clearinghouse to provide enrollment verification certifications for its students through its Web-based Student Self-Service program, Banner Web Self-Service. PLU students can print official enrollment verification certifications on demand via the Banner Web Self-Service secure student portal. There is no charge for this service. To print an Official Enrollment Verification:
- Go to https://banweb.plu.edu
- Click on Banner Self-Service
- Enter your PLU User ID (without the hyphen located on your PLU ID card)
- Enter your PIN
- Click on Login
- Click on Student Services
- Click on Verification of Enrollment
- Click Verify Enrollment through the National Student Clearinghouse
The PLU Health Center is a crucial part of maintaining a healthy campus. The Health Center offers primary healthcare services to all PLU students. We provide high-quality, confidential medical care right here on campus. There is never a charge for an office visit for any reason, but you still need to bring in your Insurance card/policy number in case you need a referral outside of the Health Center. Please Note: The PLU Health Center will assess a fine for students who no-show for appointments or cancel a scheduled appointment less than 24 hours in advance. Students receive a warning for their first infraction for each academic year, and are charged $30 for each subsequent infraction.
Questions contact: 253-535-7337
WELLNESS ACCESS PLAN
- The PLU Health Center provides primary medical care services with same-day appointments when available. There is no charge for an office visit, but you should bring your Insurance Card/policy # for any referrals outside of the Health Center.
- Also offered are physical exams for athletics, travel, and employment at no charge.
- The Wellness Access plan will reimburse for deductibles and copays up to $1000 per diagnosis.
- Seasonal flu vaccines will be available on campus at additional charge.
- Provides access to the PLU Fitness Center.
- PLU offers a range of health and wellness education, including nutritional workshops at no additional charge.
- The Wellness Access Plan begins August 15th and is valid for 12 months, provided the student is enrolled in both the fall and spring semesters. The charge is $175 per semester.
- All domestic undergraduate students are automatically enrolled in the Wellness Access Plan, and this fee cannot be waived.
- PLU does not require students to have health insurance, but we strongly recommend it. The Wellness Plan is not an insurance plan.
- For more information: https://www.plu.edu/health-center/wellness-access-plan/
Our mission is to serve the campus community, promote and sustain a safe environment and effectively respond to campus incidents. Personal safety starts with the individual. Students and staff are encouraged to be responsible and practice good safety habits. To create and maintain the highest level of safety and security it takes a cooperative approach from both the individual (personal safety habits) and the university (campus resources and procedures). Please go to the website to view all the services Campus Safety offers.
Questions contact: 253-535-7441
Finding a job during college can be a daunting process, especially for new students. The Student Employment Office works with current students to assist them in their employment endeavors– whether through work-study or on-campus employment. Have a question about work study or finding a job? You’ve come to the right place!
Questions contact: 253-535-8786 or to browse current jobs, please visit our website at:
Academics and student activities go hand in hand at PLU, enhancing student and leadership development. Whatever your interests, PLU has a wide array of programs, organizations, and opportunities available to help you make the most of your college experience.
Questions contact: 253-535-7195
ACADEMIC ASSISTANCE CENTER
At the AAC, you’ll find free academic support services that can help you become a more effective, independent learner. Meet with a tutor, join a foreign language conversation group, work on study strategies, attend a group review session for one of your courses, or just stop by for free flashcards. Please stop by our office on the first floor of the library!
Questions contact: 253-535-7518
PLU recognizes that college presents a wide range of challenges. College is a time for personal growth, learning, and self-knowledge, but it isn’t always easy. Some students need a place to develop coping skills for social, academic, and personal growth. Other students face more complex problems like anxiety, depression, and similar concerns. Our experienced team of licensed psychologists and mental health counselors are well prepared to help you make the most of your educational experience. All services are provided at no charge for students who are currently enrolled in classes. We also extend emotional support for undocumented students as well as those students impacted by undocumented family or friends.
Questions contact: 253-535-7206
DISABILITY SUPPORT SERVICES
Students with disabilities have access to, participate in, and receive the benefit of any program or activity operated by PLU. PLU has zero tolerance for discrimination on the basis of race, color, creed, national origin, sex or disability. Reasonable accommodations will be provided at no cost to the student on a case-by-case basis as recommended in the student’s documentation of a disability and as determined by the DSS coordinator.
Questions contact: 253-535-7206 TDD: 253-535-8242
Please read the following section completely. It is very important regarding your financial aid for each year you attend.
IT’S ABOUT VALUE
At PLU, an outstanding educational experience is only the beginning – the benefits last a lifetime. Today, more than 3,000 current students and some 42,000 alumni have found that PLU is a life-changing investment. We think you will; too. Listed below are some policies that affect all students. These policies are very important regarding your financial aid and academic experiences.
UNDERGRADUATE SATISFACTORY ACADEMIC PROGRESS POLICY
When students accept financial aid at Pacific Lutheran University (PLU), they also accept responsibility for maintaining satisfactory academic progress (SAP). The policy at PLU is required by both federal and Washington State financial aid regulations. It allows students to continue receiving federal, state, and institutional financial aid as long as they are meeting the minimum standards of satisfactory academic progress as defined in this policy.
This policy is reviewed on an annual basis. Should the policy change, students will be notified.
OVERVIEW AND REGULATIONS
For the purpose of receiving financial aid, satisfactory academic progress is monitored using the following three factors: maximum timeframe, pace of completion, and grade point average (GPA).
Federal and Institutional Aid Policy
Undergraduate students at PLU may receive financial aid for no longer than 150% of the published length of the academic program. Since a PLU bachelor’s degree requires 128 credits, financial aid cannot be awarded to any student beyond 192 credits.
128 (credits required to graduate) x 150% = 192
A student is ineligible for financial aid once it becomes mathematically impossible to complete the program within 150% of its published length. In other words, a student can become ineligible for financial aid prior to earning 192 credits if it is deemed impossible for the student to graduate within the maximum timeframe of 150%.
State Aid Policy
Washington State limits receipt of state financial aid funding to 125% of a student’s academic program length. Since a PLU bachelor’s degree requires 128 credits, state aid terminates once 160 credits have been earned.
128 (credits required to graduate) X 125% = 160
Even if students change their major or academic program, eligibility for the Washington State Need Grant, College Bound, and State Work Study programs terminate once students have earned 160 cumulative credits from all institutions.
The Washington Opportunity Scholarship terminates once you have completed 150 cumulative credits.
PACE OF COMPLETION
Federal and Institutional Aid Policy
Students receiving financial aid are expected to successfully complete at least 67% of the credits they attempt on a cumulative basis. For example, if a student’s cumulative attempted credits are 45, the student must have successfully completed at least 30 of those credits. For the purpose of this measurement, all of the following apply:
a) Successful completion is defined as a grade of C or higher, or a grade of P for courses that are pass/fail. Grades of C- or lower are not considered successful completion.
b) All other grades – including incomplete grades – are counted in the attempted credits total, but not in the
completed credits total. If an incomplete grade is later converted to a grade that is considered to be a successfully complete grade, pace of completion will be recalculated.
c) Students who drop courses but remain enrolled at the university will not have those dropped courses counted in
the attempted credits total provided the courses are dropped prior to the 10th day of class for the term. Courses
dropped after the 10th day of class for the term will be counted in the attempted credits total.
d) Repeated courses are counted as attempted credits during all attempts.
e) Modular courses that are dropped prior to their start date do not count as attempted credits.
NOTE: Modular courses are courses that do not span the length of the entire term. For the combined J/Spring term, students enrolled in both the J term and Spring term are considered to be enrolled in modular courses for that period of enrollment. Many summer courses are also considered to be modular.
f) All transfer credits accepted by the Office of the Registrar count as both attempted and completed credits.
State Aid Policy
To retain Washington State Need Grant, College Bound, WA Opportunity Scholarship, and State Work study eligibility, awardees must earn the required number of hours based on the number of credits for which they registered at the time the State Need Grant is disbursed, as outlined below.
|Enrollment||Credits Required||SAP Warning||SAP Denial|
|Full-time (12+ credits)||12 credits||6-11 credits||< 6 credits|
|3/4 time (9 -11 credits)||9 credits||7-8 credits||< 5 credits|
|1/2 time (6 - 8 credits)||6 credits||4-5 credits||< 3 credits|
|< 1/2 time (1-5 credits)||100% of credits||2-4 credits||< 2 credits|
Students may receive the State Need Grant, College Bound, WA Opportunity Scholarship funds and continue their employment in the State Work Study program during the one semester Warning Status period. Failure to satisfactorily complete 100% of the Credits Required (listed above) during the warning semester will result in denial of further eligibility for State Need Grant, College Bound, and WA Opportunity Scholarship funds. Furthermore, earnings under the State Work Study program will no longer be eligible for employer reimbursement (which may result in the student’s employment being terminated).
Students whose eligibility in the Washington State Need Grant, College Bound, WA Opportunity Scholarship, and State Work Study programs has been terminated for failure to meet the progress requirements must satisfactorily complete the Credits Required (listed above) in a subsequent semester of enrollment without state financial aid funding to re-establish eligibility.
GRADE POINT AVERAGE (GPA)
All undergraduate students enrolled at PLU are expected to maintain a cumulative GPA of at least 2.0.
FINANCIAL AID WARNING
With the exception of J term, satisfactory academic progress is evaluated at the end of each term once grades post. Students who are not making SAP are notified at their PLU email address regarding their status and any financial aid implications. If a student fails to achieve the minimum GPA or pace of completion requirement, that student is not making satisfactory academic progress. The term following the first term in which a student does not make SAP is a warning period. The warning period lasts for one term only, and during this time, the student will remain eligible for financial aid. For students placed on warning:
- A notice will be sent to the student explaining the warning period and the requirements for reestablishing satisfactory academic progress.
- Students in a warning status whose cumulative GPA is below 1.0 or whose pace of completion is below 34% will have their PLU gift aid placed on hold until they meet with Academic Advising and sign an Academic Contract. Upon submission of a signed Academic Contract to Student Financial Services, PLU gift aid will be released for disbursement. A signed Academic Contract verifies that the student has met with Academic Advising to establish a plan for meeting the standards of satisfactory academic progress.
FINANCIAL AID SUSPENSION
If a student fails to make SAP for a second consecutive semester while on warning, the student’s financial aid will be suspended at that point. A notice will be sent to the student explaining how to restore financial aid eligibility and/or submit an appeal of the suspension.
Students may appeal a financial aid suspension on the basis of extenuating circumstances. Students must submit the SAP Appeal Form along with a letter of appeal and supporting documentation within 10 business days of receiving a suspension notice. Student Financial Services will respond to all appeals within 10 business days. Appeal decisions are final and binding and not subject to further appeal. Not all appeals will be approved, and appeals from parties other than the student will not be accepted.
All appeals should include the following:
- The reasons why the standards of the SAP policy were not met.
- What has changed that will allow the student to make satisfactory academic progress in the future.
- An academic plan outlining how the student will achieve the standards of satisfactory academic progress in the future. An academic plan should project a student’s schedule and grades for one or more terms and be signed by both the student and the student’s academic advisor.
- Documentation of the student’s extenuating circumstances. Extenuating circumstances are circumstances beyond the student’s control, such as an injury or illness, a death of a family member, or other special circumstances as determined by Student Financial Services. If an appeal is approved, the student will be placed in a probationary period for one or more terms as determined by Student Financial Services. Students must meet or exceed the terms and conditions of the probationary period in order to continue receiving financial aid. If the appeal is not approved, the student will remain ineligible to receive financial aid until the student is once again meeting the minimum standards of this policy. Until then, the student will be responsible for paying all university costs without the benefit of financial aid. The student will receive notification of this decision by email.
OTHER ELIGIBILITY CONSIDERATIONS
128 Credit Limit
A bachelor’s degree at PLU requires 128 credits. Once students have completed 128 credits and have met the graduation requirements for their declared major, all federal and state grant aid will be terminated. Termination of federal and state grant aid will occur even if students did not apply for graduation, or wish to continue their enrollment beyond 128 credits in order to earn a second major, add a minor, or earn educational endorsements.
Twelve Semester Limit (or its equivalent)
The following financial aid programs have a limitation of twelve semesters of full time enrollment:
- Federal Pell Grant: Includes any grant amounts received under the grant’s previous name, the Basic Education Opportunity Grant (BEOG). Additional semesters are available if the grant amount received was for a term of part-time enrollment.
- Federal Subsidized Direct Loan: For students borrowing this loan for the first time after July 1, 2013, once twelve semesters of the subsidized loan has been received, eligibility is terminated. Students may continue to borrow the Federal Direct Unsubsidized loan if they have not already borrowed the aggregate Direct Loan borrowing limit.
Ten Semester Limit (or its equivalent)
- Washington State Need Grant and Washington Opportunity Scholarship: This program has a limit of ten semesters of fulltime enrollment. Additional semesters are available if the grant amount received was for a term of part-time enrollment.
Eight Semester Limit
Students who enter PLU as new first year students (less than 30 earned credits) are eligible to receive up to eight semesters of PLU funded scholarships and grants. If the student cannot graduate after eight semesters, students many receive PLU funded scholarships and grants at 50% of the semester amount for a ninth semester. No PLU funded scholarships and grants are availablethereafter. Nine full semesters of PLU funded scholarships and grants are available if student is admitted into the Nursing or Music Education programs. First year students who enter PLU with 30 or more credits due to Running Start or a College in high school program are eligible for eight semesters of PLU gift aid.
Students eligible for the Washington College Bound Scholarship are limited to eight semesters of funding. Additionally, eligibility for the College Bound award terminates five years after the student graduates from high school, even if the student has not yet received eight semesters of the scholarship.
Six Semester Limit
Transfer students (those who have earned credits at a community college or four year university AFTER graduating from high school) who enter PLU as a sophomore (30 – 59 earned credits), junior or senior (60+ earned credits) are eligible to receive PLU funded scholarships and grants for a maximum of six semesters. Sophomore transfer students who cannot graduate after six semesters may receive PLU funded scholarships and grants at 50% of the semester amount for a seventh semester.
Undocumented students attending PLU are considered for the university’s academic and artistic achievement scholarships in the same manner as domestic students. Academic awards are made on the basis of a student’s record of academic achievement in high school or college and artistic achievement scholarships are awarded on the basis of an in-person or video audition or by submitting a portfolio of their work. For a full description of these scholarships go to our First-year and Transfer scholarships page. Information about the artistic achievement scholarships can be found on the School of Arts and Communication website.
Undocumented students who are also Washington residents may also be eligible for financial aid funding through the state of Washington, including the Washington State Need Grant, the Washington State College Bound Scholarship, and the Washington State Work Study program. Application for these programs are made through the Washington Application for State Financial Aid (WASFA) at http://readysetgrad.org/wasfa.
LOOKING FOR PRIVATELY FUNDED SCHOLARSHIPS
For a listing of privately funded scholarships for undocumented students in Washington State, go to:
Current federal law limits federal student aid funding to U.S. citizens or persons in the U.S. with permanent resident status. Although undocumented students are currently ineligible for federal student aid, the U.S. Department of Education has provided a Resource Guide: Supporting Undocumented Youth, which includes an extensive list of Scholarships Available to Undocumented Students. After students have been admitted to the university, the PLU Financial Aid Office will generate a financial aid award letter that outlines the types and amount of assistance being offered as well as the university cost for tuition and on-campus living. For the 2017-18 academic year, financial aid awards are expected to be available beginning in early December, 2016.