Part VIII. – UNIVERSITY STANDING COMMITTEES

The Bylaws, Article IV, Section 4.A.2 provides for the creation of university committees involving faculty.  University Standing Committees are as follows: Campus Ministry Council; Capital Expenditures Committee; Human Participants Review Board; Institutional Animal Care and Use; Parking Committee; Retirement Fund Advisory Committee; Strategic Enrollment Management Advisory Committee; Student Life Awards Committee; Title IX Committee; University Benefits Committee; University Budget Advisory Committee; University Committee on Honorary Degrees; University Diversity Committee; University Long-Range Planning Committee; University Safety Committee; University Sustainability Committee.

Section 1. CAMPUS MINISTRY COUNCIL

  1. Membership:
    One faculty member, appointed by the Faculty Executive Committee; one member of the Religion faculty, selected by the Department of Religion; one faculty or staff member, selected by the Council; one faculty or staff member selected by the vice president for student life (the vice president may choose to select themself if so desired); five students selected by the following PLU organizations: University Congregation, ASPLU, RHA, and two from the leaders of organized religious groups on campus. The Campus Ministry Council chair is selected from among the council’s five student members.
  2. Advisory Membership:
    University pastor(s); vice president for student life; and the university president. Consistent with the Bylaws, Article IV, Section 4.B.7-8, advisory members shall have the same rights and privileges as any other member of the committee except the right to make motions and to vote.
  3. Quorum:
    Five voting members, one of whom must be a faculty or staff member or administrator.
  4. General Purpose:
    1. To enrich and support the religious and spiritual affections and affiliations of university members, a support that clearly welcomes diversity and encourages mutual respect;
    2. To nurture the spiritual lives of various individuals and groups within the university; and
    3. To promote and protect religious freedom, dialog and understanding between religious communities, and the affirmation of the fundamental dignity of all persons who study, administer, support, and teach at this university.
  5. Specific Duties:
    1. To be the governing body for religious life for the university and to recommend policy to the Board of Regents through the president.
    2. To encourage worship, service, educational, and other appropriate programs for improving the religious life of the entire university community.
    3. To insure that all religiously oriented groups shall be responsible to the council.
    4. To review and exercise administrative jurisdiction over all religiously oriented groups in the spirit of religious freedom and of harmony within the university community.
    5. To establish appropriate fiscal procedures for its operations and to prepare and submit an annual budget in accord with approved university procedures.
    6. To recommend the number of positions of university pastor, to establish the responsibilities and privileges of the office on approval of the Board of Regents, to recommend candidates for the office, and to review the office and work of the university pastor(s) every three (3) years. The results of the review shall be shared through the vice president for student life with the persons concerned.

Section 2. CAPITAL EXPENDITURES COMMITTEE

  1. Membership:
    Senior vice president and chief administrative officer (chair); one academic dean (selected by the Provost’s Academic Council); registrar; one representative from the Instructional Resources Committee; athletic director; associate vice president of campus life; associate vice president of facilities management; construction services manager; executive director of hospitality services and campus restaurants; one representative from the Division of Academic Affairs (by convention, the provost); director of enterprise systems; director of information systems; director of user services; one representative from Advancement appointed by the vice president for advancement; one representative from Marketing and Communication appointed by the vice president for marketing and communication; one representative from Student Life appointed by the vice president for student life; the controller.
  2. Advisory Membership:
    Information and Technology Services (I&TS) Computer Purchasing and Services coordinator; Natural Sciences Division Network Systems administrator; I&TS User Support Team Manager. Consistent with the Bylaws, Article IV, Section 4.B.7-8, advisory members shall have the same rights and privileges as any other member of the committee except the right to make motions and to vote.
  3. General Purpose:
    To advise the university administration on matters related to priorities for campus capital improvements for buildings, grounds, and equipment purchases. To recommend an allocation plan for capital expenditures for the coming fiscal year to the President’s Council.
  4. Specific Duties:
    1. Review and, as appropriate, investigate annual requests for capital improvements to academic, administrative, and athletic buildings and grounds. Recommend project priorities and funding allocations to the administration.
    2. Tour campus facilities and identify possible campus improvements.
    3. As needed, solicit and review preliminary feasibility reports, including cost estimates, from the construction services manager or the associate vice president of facilities management, as appropriate.
    4. Develop multi-year strategies for improving campus facilities.
    5. Receive equipment requests from each administrative division.
    6. Review and analyze equipment requests; seek clarification and gather additional information as warranted. Coordinate proposed allocations with other funding sources and agencies (e.g., Technology Initiative Fund, I&TS, and other operating budgets).
    7. Recommend prioritization and allocation of capital expenditures to the President’s Council.

Section 3. HUMAN PARTICIPANTS REVIEW BOARD (HPRB)

  1. Board Members & Appointments:
    1. The HPRB consists of five members appointed by the university president for three-year overlapping terms. PLU complies with the following additional federal regulations for institutional review boards:
      1. At least three board members shall be faculty.
      2. One member shall not otherwise be affiliated with the university and shall not be part of the immediate family of someone who is affiliated with the university.
      3. Members shall include at least one person whose primary concerns are in scientific areas and at least one person whose primary concerns are in nonscientific areas.
      4. The board shall be sufficiently qualified through the experience, expertise, and diversity of its members, (including consideration of race, gender, and cultural backgrounds and sensitivity to such issues as community attitudes), to promote respect for its advice and counsel in safeguarding the rights and welfare of human subjects. In addition to possessing the professional competence necessary to review specific research activities, the board shall be able to ascertain the acceptability of proposed research in terms of institutional commitments and regulations, applicable law, and standards of professional conduct and practice. The board shall therefore include persons knowledgeable in these areas.
      5. In appointing members of the board, the president may consult with the provost, deans, and other faculty information sources to identify appropriately qualified members to serve on the board.
  2. HPRB Unit Designates:
    1. HPRB unit designates shall be chosen within the administrative units of the university in which research is conducted with human participants. The responsibilities of the unit designates are to:
      1. receive all new HPRB applications (research proposals) from investigators in their respective units;
      2. do initial review of HPRB applications (research proposals) for completeness, clarity, and their eligibility for exempt (versus non-exempt) status;
      3. give conditional approval of “exempt status” for HPRB applications that ONLY include research activities specified as “exempt research” by the HPRB (see HPRB Policy & Procedure Manual, Chapter 3);
      4. forward proposals to the chairperson of the HPRB with a recommendation for exempt or non-exempt review status;
      5. serve as a liaison between the HPRB, faculty, and administrators in their respective units to facilitate timely communications.
  3. General Purpose:
    1. Pacific Lutheran University, through the operation of its Human Participants Review Board (HPRB) protects all human participants in research conducted in connection with the university from unnecessary and morally objectionable exposure to risk. The term “risk” in the research context refers to potential physical harm as well as possible psychological, social, legal, economic, and/or moral adverse effects. The HPRB is registered with the Department of Health and Human Services [DHHS] Office of Research Protections [OHRP], and its policies and procedures conform to federal and state regulations for the protection of human subjects in research.* In carrying out its mandate, the HPRB provides ongoing education to the PLU community on protection of human participants in research, and it oversees research to ensure safety and compliance.
    2. *See DHHS Code of Federal Regulations (Title 45 CFR 46) on HPRB website (https://www.plu.edu/hprb/).
  4. Specific Duties:
    1. Review and approve, require modifications in, or withhold approval of all proposals for research at PLU that are conducted with human participants for their risk potential, including potential physical harm as well as psychological, social, legal, economic, and/or moral adverse effects.
    2. Monitor ongoing research with human participants at PLU and carry out authorized procedures to ensure that corrective actions are taken if unacceptable human participant risks are identified. The HPRB has authority to suspend research if unacceptable risks are not (or cannot) be corrected.
    3. Serve as a counselor to investigators on strategies to minimize risk to research participants and protect participants’ rights.
    4. Support the university’s education of investigators regarding protection of human research participants.
    5. Make recommendations to the provost on the university’s compliance procedures with federal regulations regarding research involving human participants.
    6. Report non-compliance with federal regulations to the DHHS Office of Human Research Protections [OHRP].
    7. Respect the academic freedom of investigators in choices of subject matter and methodology, so long as these choices are consistent with human subjects protection guidelines.
    8. Maintain adequate documentation of HPRB activities.
    9. For detailed information on HPRB policies and procedures and related federal regulations, see the HBRB Policy and Procedure Manual on the HPRB website (https://www.plu.edu/hprb/). Hard copies of the HPRB Policy and Procedure Manual (with full Appendices) and related support materials are available for review in the Office of the Provost.

Section 4. INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE (IACUC)

  1. Membership:
    1. There must be at least five committee members, including:
      1. One Doctor of Veterinary Medicine, with training or experience in laboratory animal science and medicine, who has direct or delegated program authority and responsibility for activities involving animals at the institution;
      2. At least one practicing scientist experienced in research involving animals;
      3. One member whose primary concerns are in a nonscientific area (for example, an ethicist, lawyer, member of the clergy); and
      4. One individual who is not affiliated with Pacific Lutheran University in any way other than as a member of the IACUC, and is not a member of the immediate family of a person who is affiliated with the institution.
    2. An individual who meets the requirements of more than one of the categories listed above may fulfill more than one requirement. Not all shall be women, nor all men. Each member shall be knowledgeable either in the research methodology involving laboratory animals or in ethical and legal questions about the permissibility of such research. The members will be appointed by the president for three-year overlapping terms and should be chosen so that the committee collectively possesses knowledge of a breadth of applicable research techniques and surrounding ethical and legal questions. Consideration should be given to the diversity of the group, including members’ racial, ethnic, cultural, and professional backgrounds and sensitivity to community attitudes. The provost, deans, and other faculty may be consulted in order to identify appropriate qualified members to serve on the committee.
  2. General Purpose:
    To ensure the appropriate care and use of all nonhuman animals used for teaching, research, research training, or biological testing activities. “Animal” is defined as any live, vertebrate animal used or intended for use in research, research training, experimentation, or biological testing or for related purposes.
  3. Specific Duties:
    1. Review at least once every six (6) months the institution’s program for the humane care and use of animals.
    2. Inspect at least once every six (6) months all institutional animal facilities.
    3. Review concerns involving the care and use of animals.
    4. Prepare a report on the evaluation of the Animal Care Program and the inspection of the facilities that is to be filed with the provost. The provost serves as the institutional official charged with providing oversight for animal-related activities.
    5. Make recommendations to the provost concerning deficiencies, with a proposed timetable for corrections.
    6. Review all Public Health Service grant proposals from PLU related to the use of animals. Submission of a proposal requires a written report of the review that confirms that the project will be conducted in accordance with PHS Policy, the Guide for the Care and Use of Laboratory Animals and the Animal Welfare Act. At least one member of the Committee must review each proposal, but all members must have prior opportunity to request full Committee review. The IACUC has authority to approve proposals, require modifications before approval, or withhold approval of proposals submitted to it for review.
    7. Review and approve, require modifications in, or withhold approval of proposed significant changes regarding the use of animals in ongoing activities.
    8. Be authorized to suspend an activity involving animals if the activity is not in line with federal regulations.
    9. The committee is responsible for maintaining an approved “Assurance” (“Assurance of Compliance with Public Health Service Policy on Humane Care and Use of Laboratory Animals by Awardee Institutions”) with the Public Health Service when required based on funding criteria. The Assurance is submitted to the Office for Protection from Research Risks (OPRR), National Institutes of Health. The Assurance describes committee structure and the qualification of committee members, animal facilities, institutional procedures for the care and use of animal subjects, and other responsibilities of the committee.
    10. At least once every twelve (12) months, the committee will prepare an annual report for the provost. This report must:
      1. Describe any changes in Pacific Lutheran University’s program for animal care and use, changes in committee membership (as approved by the president), changes in animal facilities, and any other significant changes since the last annual report. If there are no changes to the report, the letter must state that there are no changes.
      2. Specify the dates that the committee conducted its semiannual evaluations of the program and facilities, and the dates that the committee submitted the evaluations to the provost.
      3. All records pertaining to Pacific Lutheran University’s program for animal care and use will be located in the Office of the Provost and in the office of the Institutional Animal Care and Use Committee chair.
    11. Provide guidance to investigators regarding compliance with Public Health Service policy in cases where federal funding is involved.

Section 5. PARKING COMMITTEE

  1. Membership:
    Vice president for student life (chair); two staff members from Administrative Staff Council; two students (vice president of ASPLU and vice president of RHA); director of campus safety; an administrator appointed by the vice president for student life; director of facilities management; and university transportation coordinator.
  2. General Purpose:
    To advise the university administration on matters related to: parking policies, practices, and enforcement; parking lot utilization; safety on campus related to parking lots and adjacent lighting; and transit policies and practices.
  3. Specific Duties:
    1. To review data and make recommendations to Campus Safety related to parking at PLU: e.g. lot utilization and campus perimeter parking; decal registration; parking lot signage; vehicle safety; and parking tickets and appeals.
    2. To advise the university on capital improvements to parking lots, plans for future parking lots, and future transportation programs.
    3. To monitor the effectiveness and recommend improvements to the parking lot safety systems, including the camera surveillance system and the emergency blue phones.
    4. To recommend the allocation of the Parking Lot Fund (funded by student decals).
    5. To monitor the effectiveness of PLU transit and trip reduction programs and make recommendations to the university transportation coordinator.
    6. To consult with the Faculty Affairs Committee on matters that may impact faculty.

Section 6. RETIREMENT FUND ADVISORY COMMITTEE

  1. Membership:
    1. The Retirement Fund Advisory Committee will consist of the following members. Membership in the Retirement Fund Advisory Committee may be changed at any time at the discretion of the president.
      1. Senior vice president and chief administrative officer;
      2. Associate vice president for finance and controller; and
      3. Director of Human Resources.
  2. Advisory Membership:
    1. The following advisory members will attend meetings of the Retirement Fund Advisory Committee. Members will be appointed for three-year overlapping terms. Appointments may be renewed. These advisory members are not considered fiduciaries of the Retirement Plan.
      1. One member of the faculty appointed by the president;
      2. One member of the faculty recommended by the Faculty Affairs Committee and appointed by the president; and
      3. One member of the staff or administration recommended by Administrative Staff Council and appointed by the president.

Consistent with the Bylaws, Article IV, Section 4.B.7-8, advisory members shall have the same rights and privileges as any other member of the committee except the right to make motions and to vote.

  1. General Purpose:
    To serve as plan fiduciaries on behalf of the university and to manage plan operations and investments.
  2. Specific Duties:
    1. Select independent retirement investment advisors including periodic review and assessment of relationships and fees.
    2. Establish and maintain plan retirement investment policy(ies).
    3. Monitor retirement investment performance, suitability of retirement investment options and fees, and make adjustments as needed.
    4. Report to the Board of Regents and others as may be appropriate any material changes to retirement investment policy(ies) or performance concerns for financial planning purposes.
    5. Oversee administration of the Retirement Plan (403b), which shall include but not be limited to the following:
      1. Select and provide access to investment asset classes deemed appropriate for use by participants.
      2. Research, select, offer or withdraw specific funds, as appropriate, for identified asset classes.
      3. Assure participants receive adequate fund information, retirement investment education and performance reports.
      4. Manage and control retirement investment related costs of the Plan.
      5. Review annual compliance testing.
      6. Ensure compliance with applicable laws, regulations, opinions, and the terms of the Plan documents.
      7. Review annual independent financial audit.

Section 7. STRATEGIC ENROLLMENT MANAGEMENT ADVISORY COMMITTEE

  1. Membership:
    Dean of enrollment management (co-chair); vice chair of the faculty (co-chair); provost; associate provost for undergraduate programs; associate provost for graduate programs and continuing education; two academic deans: one representative from the College of Arts and Sciences and one from the professional schools; two faculty members elected by the faculty (3-year overlapping terms); one faculty member from the Educational Policies Committee; registrar; director of the Center for Student Success; director of academic budgeting and planning; director of University Assessment, Accreditation and Research; director of Financial Aid; director of Admission; a representative from the Student Life Division appointed by the vice president for student life; a representative from Administrative Services appointed by the senior vice president and chief administrative officer; a representative from Marketing and Communications appointed by the vice president of marketing and communications; a representative from Advancement appointed by the vice president of advancement; a student appointed by the president of ASPLU; and the president of the university or an appointed representative.
  2. Regular Attendees:
    1. A staff member from the Division of Enrollment Management will attend meetings for the purpose of recording minutes for the committee.
    2. Enrollment Management Data Analysts will attend meetings for the purpose of receiving data requests from the committee.
  3. General Purpose:
    The Strategic Enrollment Management Advisory Committee is a university standing committee whose general purpose is to lead the development and the ongoing reevaluation of a strategic enrollment management (SEM) plan and advise the administration on matters related to the implementation of the SEM plan with the goal of helping the institution achieve and maintain the optimum recruitment, retention, and graduation rates of students, where optimum is defined within the academic context of the university.
  4. Specific Duties:
    1. To develop a strategic enrollment management plan as deemed appropriate by the Committee for consideration by the President’s Council, with final approval to be given by the Board of Regents.
    2. To recommend long-term enrollment goals to the President’s Council for review and consideration.
    3. To recommend strategic goals, actions plans, timelines, and metrics around recruitment and retention.
    4. To recommend goals and strategies for institutional marketing that are consistent with the SEM plan.
    5. To recommend enrollment goals and strategies within the context of generating targeted levels of net tuition revenue and to recommend policies on financial aid.
    6. To recommend enrollment goals and strategies that consider both undergraduate and graduate student enrollments with consideration given to important subpopulations of students including continuing students, first-year students, transfer students, international students, post-baccalaureate students, and non-degree seeking students.
    7. To recommend enrollment goals and strategies that consider the demographic characteristics of the student population including, but not limited to, the racial and ethnic diversity of our student population, as well as the geographic representation, gender diversity, and socioeconomic status of our students.
    8. To recommend enrollment goals and strategies that consider enrollment demand and capacity at the university and program level.
    9. To ensure that the SEM plan incorporates the most contemporary data and information available and that the plan is informed by an analysis of market demographics, the practices of institutions that compete with the university for students, regional economic dynamics, and other relevant data.
    10. To recommend policies on facility-related issues as they affect enrollment, retention, and persistence to graduation.
    11. To reevaluate the current SEM plan on a regular basis and make adjustments as needed in between planning phases.
    12. To integrate the SEM planning and ongoing evaluation processes into the university’s strategic planning process.

Section 8. STUDENT LIFE AWARDS COMMITTEE

  1. Membership:
    Associate director of Student Involvement and Leadership (chair); one ASPLU-appointed student representative; one faculty member, appointed by the Faculty Executive; a member of the Campus Ministry staff; and a staff representative who is selected by Student Involvement and Leadership.
  2. General Purpose:
    To review the submitted materials of all qualified students and, by consensus, recommend to the vice president for student life students to receive the Ubuntu Award and students to receive admission to the Pinnacle Society.

Section 9. TITLE IX COMMITTEE

  1. Membership:
    Title IX Coordinator appointed by the president; vice president of student life; dean of students; director of Campus Safety; one representative from the Center for Gender Equity; one faculty member, appointed by the Faculty Executive committee; one or two faculty appointed by the president; and one or two student representatives from ASPLU.
  2. General Purpose:
    To provide support and expertise to the university community with the goals of improving gender equity and Title IX compliance.
  3. Specific Duties:
    1. To facilitate university-wide Title IX related training and outreach.
    2. To provide assistance and support to university programs responsible for responding to and investigating complaints.
    3. To facilitate, measure, and report compliance with Title IX mandates.

Section 10. UNIVERSITY BENEFITS COMMITTEE

  1. Membership:
    Director of Human Resources (chair); one or two representatives from the Administrative Staff Council; one representative from the Faculty Affairs Committee; one or two faculty or staff representatives, appointed by the director of Human Resources.
  2. Advisory Membership:
    HR Benefits Specialist; members from the University’s Healthcare Broker Company. Consistent with the Bylaws, Article IV, Section 4.B.7-8, advisory members shall have the same rights and privileges as any other member of the committee except the right to make motions and to vote.
  3. General Purpose:
    To identify and analyze key issues and to make recommendations regarding future directions and priorities of the university on matters related to faculty and staff benefits.
  4. Specific Duties:
    1. Provide input about the primary benefits for university employees.
    2. To monitor the effectiveness and solicit feedback regarding employee satisfaction levels with the university’s benefits offerings (i.e. level of benefits, vendor services, costs, etc.) through employee surveys and review of monthly claims experience reports. Compare benefits packages with peer institutions.
    3. On an annual basis, provide observations regarding the university’s faculty and staff benefits program, including elements such as cost, appeal, and competitiveness.
    4. To continually educate faculty and staff about the university’s benefits package as a component of total compensation and its competitiveness.
    5. To make recommendations to the President’s Council regarding proposed benefits changes to help ensure the university’s programs remain affordable for faculty, staff, and their families, as well as the university.

Section 11. UNIVERSITY BUDGET ADVISORY COMMITTEE

  1. Membership:
    President; provost and senior vice president for academic affairs; vice president for finance and administration (chair); vice president for student life or representative; one member each from the Educational Policies Committee, the Faculty Affairs Committee, and the Instructional Resources Committee; one of the faculty representatives to the Board of Regents; two budget heads selected by the president: one representative from the College of Arts and Sciences and one from the professional schools; two students selected by the Associated Students of PLU; the director of academic budgeting and planning; two members of the administrative staff selected by the Administrative Staff Council; the associate vice president for Human Resources; and invited advisory members as requested.
  2. General Purpose:
    To assist the president in the development of the university’s annual budget.
  3. Specific Duties:
    1. To elicit such information from such sources as are appropriate to executing the committee’s general purpose.
    2. To meet with such bodies and such individuals as are appropriate to executing the committee’s general purpose.
    3. To make such recommendations to the president and to such other persons or bodies as are appropriate to executing the committee’s purpose.
    4. To regularly consult with and report to the bodies represented in the committee’s membership.

Section 12. UNIVERSITY COMMITTEE ON HONORARY DEGREES

  1. Membership:
    Chair of the faculty (chair);  vice chair of the faculty; elected faculty representative to the Board of Regents; one representative from the Educational Policies Committee; two administrative staff appointed by the president; and one regent appointed by the chair of the Board of Regents.
  2. Advisory Membership:
    Provost (or designate) and president (or designate). Consistent with the Bylaws, Article IV, Section 4.B.7-8, advisory members shall have the same rights and privileges as any other member of the committee except the right to make motions and to vote.
  3. General Purpose:
    To solicit and review nominations for honorary degrees; to prepare case statements for meritorious nominations; and to refer such nominations to the Educational Policies Committee and the Board of Regents Academic Affairs Committee.
    The awarding of an honorary doctorate is an event of special significance to the university. By awarding such a degree, the university strives to accomplish two objectives. The first is to recognize worthy individuals whose lives and work advance the mission of the university. The second is to promote the reputation of the university as an institution which recognizes and encourages such excellence.
  4. Policies:
    1. By awarding honorary degrees, the university strives to recognize significant and sustained accomplishment, achievement, and dedication to scholarly excellence, to higher education, to religious service, to professional fields, to the creative arts, or to public service.
    2. Criteria for honorary degrees are, for the most part, qualitative rather than quantitative. Nominees must not merely have accomplished a job competently but must have excelled through unusual success in or contribution to their field, through innovation or research which has caused their profession to advance, through extraordinary achievement which has enabled people to live more humanely, or through exemplary efforts to advance the mission of the university. The ethical manner in which these attainments have been reached is an important factor as well.
    3. Honorary degrees may be awarded in recognition either of currently outstanding achievements or of significant accomplishments over a lengthy career of service.
  5. Specific Duties:
    Procedures
    To implement collaborative and collegial procedures for awarding honorary degrees, the faculty and the Board of Regents have agreed upon the following:

    1. Any member of the PLU community can make a nomination at any time. The nomination for an honorary degree is submitted to the president. The nomination should include, at minimum, a letter of support from the nominator including a biography of the candidate and a detailed description of their accomplishments relative to criteria noted above.
    2. The president will notify the University Committee on Honorary Degrees of any nominations that are received. The committee will:
      1. Request additional information to fully examine the merit of the case and may consult members of the community who have expertise in the appropriate area;
      2. Consider the merit of the nomination;
      3. Write a case statement in conformity with the policies articulated above; and
      4. Notify the nominator that the nomination is being moved forward in the process, or, reasons as to why the committee will not recommend it for further consideration.
    3. Recommended nominations will then be referred to both the Educational Policies Committee and the Board of Regents Academic Affairs Committee. A faculty representative to the Board of Regents (chair of the faculty, vice chair, or elected representative) will make the presentation to both committees. The determination of the specific degree will be made by the Educational Policies Committee.
    4. The Educational Policies Committee, after consultation with the Academic Affairs Committee of the Board of Regents, will recommend the nomination to the Faculty Assembly.
    5. The Faculty Assembly will make its recommendation to the president.
    6. Upon approval of the president, the nomination will be presented to the Board of Regents at the next meeting.
    7. Upon approval of the board, the degree candidate will be notified and the award will be presented at an appropriate time.
    8. To undergird the spirit of collaboration exhibited in steps 2 and 3 of these procedures, the faculty and the Board of Regents will maintain open communication and mutual reporting through their respective officers in the event that a degree candidacy is challenged. If the faculty rejects a nominee at step 5, the chair and the vice chair of the faculty will report to and confer with the Board of Regents through its appropriate representatives, regarding the reasons for such action. If the board rejects a nominee at step 6 or 7, the officers of the board (or their designates) will report to and confer with the chair and the vice chair of the faculty regarding the reasons for such action. The chair and the vice chair will then confer with the Educational Policies Committee and those who initiated the nomination to determine if any further action is warranted.

Section 13. UNIVERSITY DIVERSITY COMMITTEE

  1. Membership:
    Associate vice president for human resources; assistant vice president for diversity, justice, and sustainability (co-chair); dean of inclusive excellence (co-chair); ASPLU diversity director; RHA social justice director; two staff/administrator representatives selected by the President’s Council (three-year term); two faculty representatives appointed by the Faculty Executive Committee (three-year overlapping terms); dean of enrollment management and student financial services; associate vice president for advancement; associate vice president for marketing and communications; executive director of the Center for Student Success; two alumni selected by associate vice president of advancement (three-year term); and one member of the Board of Regents selected by the board chair (three-year term).
  2. University Diversity Advisory Board:
    The University Diversity Committee will be advised by a University Diversity Advisory Board. This advisory board will be composed of representatives from such entities and offices as the Provost’s Academic Council; Administrative/Staff Council; ASPLU; RHA; Campus Ministry; Disability Support Services; Counseling Center; Athletics; Strategic Enrollment Management Advisory Committee; Faculty Affairs Committee; Office of Institutional Research; Mathematics, Engineering, Science Achievement (MESA); Residential Life Office; Student Engagement Office; Center for Gender Equity; Diversity Center; Women’s and Gender Studies Program Executive Committee; and the University Dispute Resolution Committee, among others. The University Diversity Advisory Board will be appointed by the president, in consultation with the UDC co-chairs.
  3. General Purpose:
    To lead the development of a strategic plan for a diverse and inclusive living, learning, and working community and engage the administration on matters related to implementation and assessment of the plan with the goal of all PLU community members experiencing an inclusive, sustainable, caring, and affirming environment.
  4. Specific Duties:
    1. To assist in the implementation of, policies and programs that demonstrate the university’s commitment to making the campus community one that is welcoming and respectful to all of its members, regardless of race, gender, ethnicity, national origin, disability, sexual orientation, or other identity differences unrelated to one’s ability to contribute to the university’s mission.
    2. To assess admissions, hiring, and retention policies and practices, with attention to significant discrepancies between the university community’s demographic representation of racial, ethnic, and gender groups and the demographic representation of such groups in the larger population and other relevant reference populations; and to pay attention in admission, hiring, and the conditions of employment to adequate recognition and appreciation of community members’ diverse abilities and qualifications.
    3. To recommend necessary and appropriate policy changes to the administration and the faculty.
    4. To provide the opportunity at least once a year for response to the committee’s work by the larger campus community.
    5. To report to the administration and the faculty annually with respect to the above responsibilities.

Section 14. UNIVERSITY LONG-RANGE PLANNING COMMITTEE

  1. Membership:
    President (chair); four faculty, elected from the faculty at large for three-year overlapping terms; the faculty representative to the Board of Regents; two members of the President’s Council selected by the president; two members of the administrative staff selected by the Administrative Staff Council for two-year overlapping terms; three students selected by the Associated Students of PLU (with consideration given to continuity of representation). A vice chair shall be elected by the committee from among the members, excluding members of the President’s Council.
  2. Advisory membership:
    President’s Office Representative. Consistent with the Bylaws, Article IV, Section 4.B.7-8, advisory members shall have the same rights and privileges as any other member of the committee except the right to make motions and to vote.
  3. General Purpose:
    To study and analyze key issues and to recommend policy regarding future directions and priorities of the university.
  4. Specific Duties:
    1. To examine, as appropriate, all aspects of university program and activity.
    2. To elicit information from any and all sectors of the university, as appropriate to subjects of inquiry.
    3. To make recommendations to standing decision-making bodies of the university for their consideration and action.
    4. To coordinate the development and implementation of comprehensive strategic planning.
    5. To create and oversee such subcommittees as necessary to assist the committee in the performance of its duties and in the absence of other university bodies to provide such assistance.
    6. To regularly consult with and report to the bodies represented in the committee’s membership.

Section 15. UNIVERSITY SAFETY COMMITTEE

  1. Membership:
    PLU’s Environmental, Health and Safety Manager; one faculty member, appointed by the Faculty Executive committee; single representatives from each of the four following departments, appointed by the respective department directors: Campus Safety; Dining and Culinary Services; Human Resources; and Facilities Management. Single representatives from each of following four areas: ASPLU; Athletics; the Division of Natural Sciences; and Residential Life. Each representative is elected by majority vote of employees within the associated department, division, or governing body. (Each election will be conducted by the area’s dean or director and current Safety Committee representative, with the support of the Safety Committee.) The Committee annually elects a chair, vice chair, and secretary from among its members.
  2. General Purpose:
    1. To identify hazards, investigate injuries, and provide recommendations to Environmental, Health and Safety and the President’s Council on policy, procedures, capital improvements, and training directed at improving the health and safety of the PLU community.
    2. To provide a forum in which every employee and student can communicate safety-related concerns.
  3. Specific Duties:
    As required by Washington Administration Code: 296-800-130, the primary functions of the Safety Committee are:

    1. To review safety and health inspection reports.
    2. To evaluate accident investigations.
    3. To evaluate PLU’s injury, illness, and accident prevention program.
    4. Additionally, the Safety Committee’s duties are:
    5. To conduct building safety inspections.
    6. To distribute information, including minutes, membership, training opportunities, emergency information, etc., to the PLU community.
    7. To submit an annual report of accomplishments to the PLU community in May of the fiscal year.

Section 16. UNIVERSITY SUSTAINABILITY COMMITTEE

  1. Membership:
    Three faculty members appointed by the president: one from the professional schools and two from the College of Arts and Sciences; one student representative from each of the following organizations: ASPLU; RHA; and GREAN; two students selected by the committee from the Sustainability Fellows; the Campus Transportation coordinator; representatives from the following departments: Sustainability Office; Dining and Culinary Services; Admission & Enrollment Services; Student Life; Wang Center; Center for Community Engagement and Service; Facilities Management; Conferences and Events; Marketing and Communications; and Environmental Health & Safety. The University Sustainability Committee chair, elected from within the committee, shall be a faculty member.
  2. Advisory membership:
    Senior vice president and chief administrative officer; representatives from the Center for Gender Equity; the University Diversity Committee; and the Campus Tree Committee.
  3. General purpose:
    To promote, facilitate, and implement sustainability at PLU.
  4. Specific Duties:
    1. To encourage, enhance, and support the active involvement of all academic and administrative units of the university in the work of building a sustainable educational community.
    2. To coordinate with the Sustainability Office the implementation of campus sustainability initiatives.
    3. To use sustainability measures to review annually the goals and accomplishments of the university toward sustainability initiatives.
    4. To highlight and increase attention to sustainability in the curriculum and in co-curricular activities, and to offer advice and recommendations to departments, divisions, units, and the Educational Policy Committee as appropriate.
    5. To provide input to the campus community regarding resource use, the campus master plan, landscaping, building renovation and construction, building operation, and maintenance on campus.
    6. To advise the Sustainability Committee student sub-committee in determining the allocation of student Green Funds.
    7. To advertise, select through a proposal process, and manage the Sustainability Fellows.
    8. To report to the administration and the faculty annually with respect to the above responsibilities.