September 2025
Purpose
This policy establishes the requirements for completing mandatory compliance training at Pacific Lutheran University. The policy aims to ensure that all employees are informed of and comply with relevant laws, regulations, and university policies.
Scope
This policy applies to all employees of Pacific Lutheran University, including full-time, part-time, temporary, and student employees.
Policy
- Mandatory Training: Employees will be notified of mandatory compliance training requirements through official university communication channels (e.g., email, training platform).
- Completion Deadlines: All mandatory training must be completed by the assigned deadlines.
- Non-Compliance: Failure to complete mandatory training by the assigned deadline will result in a non-compliance memo being placed in the employee’s personnel file in Human Resources.
- Consequences of Non-Compliance: Non-compliance memos in a personnel file may adversely affect an employee’s performance evaluation and eligibility for:
- Salary increases
- Promotions
- Professional development opportunities
- Continued employment
- Access to PLU systems
- Other benefits or privileges
- Supervisor/Academic Unit Head Accountability: For any employee who has not completed mandatory training, supervisors will be notified and given a deadline by which the supervisor must ensure the employee completes the training. If a supervisor has failed to ensure the employee completes mandatory training after receiving notice of non-compliance, a non-compliance memo may also be added to the supervisor’s or academic unit head’s personnel file. A list of all non-compliant employees will be sent to Vice Presidents and Deans. This measure is to ensure that supervisors and academic unit heads actively support and monitor their employees’ compliance with mandatory training requirements.
Training Access and Support
- Online Training: Most mandatory training will be available online through the university’s learning management system or other designated platforms.
- Time Allocation: Supervisors must allow time for employees to complete training during the work day.
- Accessibility: The university will provide reasonable accommodations to employees who require assistance in accessing or completing training.
- Technical Support: Employees experiencing technical difficulties with online training should contact the learning management system customer support or the I&TS Help Desk for assistance.
Training Records
- Recordkeeping: Human Resources and I&TS will maintain records of all employee training completions.
- Confidentiality: Employee training records will be treated as confidential information and will only be accessed by authorized personnel.
Policy Review and Updates
This policy will be reviewed and updated periodically to ensure its continued effectiveness and compliance with applicable laws and regulations.