Fall
AUGUST
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- Complete the virtual advisor agreement available through club registration (if not completed in May)
- Assess club financial standing and write a budget
- Re-register your club for the coming academic year by submitting the appropriate form to Student Engagement (if not completed in May)
SEPTEMBER
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- Recruit new members at the Engagement Fair, held during the second week of classes
- Complete mandatory club leader training.
- Hold a meeting of club leaders and advisors to discuss and evaluate goals for the academic year, in-person or online as possible
- Agree on a regular meeting time and reserve a meeting space for the semester, or prepare a virtual meeting space
- Inform your club members of meeting times
- Begin planning any events for the fall semester and reserve space
OCTOBER
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- Reassess Club budget for the academic year
- Continue to keep your advisor informed
- Be on the lookout for prospective members
NOVEMBER & DECEMBER
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- Continue regular contact with advisor
- Begin planning events for spring semester
- Plan end of the semester activities
J-Term
JANUARY
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- Reserve regular meeting space for Spring semester
- Meet if enough members present for J-term
- Plan events for the Spring semester
Spring
FEBRUARY
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- Recruit new members
- Evaluate goals set at the beginning of the year
- Meet with advisor
- Set dates for Spring semester events
- Attend Spring Engagement Fair, held in early Spring Semester
MARCH
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- Begin the election process for new club leaders
- Review and update constitution/bylaws
- Continue work on spring semester goals/activities and update advisor
- Submit nominations for Student Life Celebration of Leadership Awards
- Begin creating transitional documents to assist new club leaders in beginning their terms
APRIL & MAY
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- Register your organization for the next academic year
- Attend and consider hosting end-of-year celebrations
- Hold elections and plan club leader transition
- Ensure all accounts are settled and your club is not in debt
- Review year’s successes, accomplishments, and failures
- Ask advisor to be involved with club leader transition training
- Recognize organization members’ participation
- Pass on club documents and transitional materials prepared by out-going club leaders
- Establish summer contacts and address list
Summer
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- Stay in contact with organization members
- Ensure advisor is available to maintain advisorship in the coming academic year
- Check Clubs website to ensure club description is still accurate
- Make marketing/recruitment plans for Fall
- Register and prepare for the Fall Engagement Fair when information is shared