Annual Checklist for Club Leaders



    • Complete the virtual advisor agreement available through club registration (if not completed in May)
    • Assess club financial standing and write a budget
    • Re-register your club for the coming academic year by submitting the appropriate form to Student Engagement (if not completed in May)


    • Recruit new members at the Engagement Fair, held during the second week of classes
    • Complete mandatory club leader training.
    • Hold a meeting of club leaders and advisors to discuss and evaluate goals for the academic year, in-person or online as possible
    • Agree on a regular meeting time and reserve a meeting space for the semester, or prepare a virtual meeting space
    • Inform your club members of meeting times
    • Begin planning any events for the fall semester and reserve space


    • Reassess Club budget for the academic year
    • Continue to keep your advisor informed
    • Be on the lookout for prospective members


    • Continue regular contact with advisor
    • Begin planning events for spring semester
    • Plan end of the semester activities



    • Reserve regular meeting space for Spring semester
    • Meet if enough members present for J-term
    • Plan events for the Spring semester



    • Recruit new members
    • Evaluate goals set at the beginning of the year
    • Meet with advisor
    • Set dates for Spring semester events
    • Attend Spring Engagement Fair, held in early Spring Semester


    • Begin the election process for new club leaders
    • Review and update constitution/bylaws
    • Continue work on spring semester goals/activities and update advisor
    • Submit nominations for Student Life Celebration of Leadership Awards
    • Begin creating transitional documents to assist new club leaders in beginning their terms


    • Register your organization for the next academic year
    • Attend and consider hosting end-of-year celebrations
    • Hold elections and plan club leader transition
    • Ensure all accounts are settled and your club is not in debt
    • Review year’s successes, accomplishments, and failures
    • Ask advisor to be involved with club leader transition training
    • Recognize organization members’ participation
    • Pass on club documents and transitional materials prepared by out-going club leaders
    • Establish summer contacts and address list


    • Stay in contact with organization members
    • Ensure advisor is available to maintain advisorship in the coming academic year
    • Check Clubs website to ensure club description is still accurate
    • Make marketing/recruitment plans for Fall
    • Register and prepare for the Fall Engagement Fair when information is shared