Hotel Accommodations

When student groups traveling on University club/organization business will be away from home for one or more nights, they are encouraged to stay in moderately priced hotel facilities whenever possible.

When travel arrangements are such that arrival is later than 6:00 p.m., it may be necessary to guarantee with the hotel for late arrival. The student group is responsible for any changes in the room reservations or cancellations. Any “no show” charges that could have been avoided will be the responsibility of the student group. To avoid incurring such costs, student groups are encouraged to cancel in a timely manner and record the cancellation number assigned when the room is released.

Reimbursement is limited to the rate for a single room unless the room is to be shared with another club/organization member. Any additional charges incurred that are personal in nature, must be deducted when completing the Travel Expense Voucher.