Liability waivers are available through Student Engagement for events your organization is sponsoring. In general, a liability waiver should be obtained if participation in the event presents the potential for danger to any of the students involved. This risk might include traveling off-campus, performance on a stage or risers or physical activity (such as run/walk events or sports tournaments). If you are unsure about whether a liability waiver is necessary, contact Student Engagement for advice. Specific waivers for a particular event can be drafted to allow for a quicker process at the beginning of your event through Clubs and Organizations. Following the completion of the Event Planning Form, you may e-mail firstname.lastname@example.org to discuss the creation of an event-specific waiver.
Please note that 10 working days notice is needed to prepare liability waivers that are event-specific. More information on travel liability. Contact the Clubs and Orgs Intern as early as possible!
Once a waiver is obtained, make enough copies for all participants and have all participants sign a waiver prior to the beginning of the event or leaving campus. Students who are under the age of 18 need the signature of a parent or legal guardian. If you have students who are under the age of 18, you will want to contact those students well in advance so they are able to participate.
Within one week after your event, submit all the signed waivers to the Office for Student Engagement for archiving. Clubs/Organizations participating in domestic service travel must submit signed waivers to Student Engagement at least one business day prior to departure. Clubs/Organizations participating in international travel must work in conjunction with the Wang Center for Global Education for proper paperwork and requirements. Student Engagement keeps waivers on file for seven years. For more information on policies and procedures for domestic and international travel please see below.